Administration Executive

Secretarial Support Attend and provide daily administrative secretarial duties for MD.Administer MD/Directors expenses claims.Arrange and co-ordinate MD/Directors' travel and accommodations eg. visa application, flight tickets, hotel reservations etc.Prepare and execute the Weekly Manager Meeting Minutes.Co-ordinate and compile for MD on reports/presentations provided by respective Managers for the Group Meetings.Ensure appropriate filing system for all relevant documents.Responsible for drafting, typing and distributing of memos/letters generated by MD/Directors to internal or external parties.Follow up with lawyers, company secretary, bankers on any legal matters pertaining to properties or documentations.Follow up on documents to be signed by MD/Directors from Department Managers or external parties.Update the company information listing from time to time.Update Group Managers' movement in the HOD Away Schedule List for MD/ Directors reference. Other Administration Support  Co-ordinate and arrange the Corporate Social Responsibility (CSR) activities.Follow up and ensure the company/personal properties' Quit Rent and Assessment are paid on time.Update company/personal properties status in the Properties & Titles Listing. Update the rental records, yearly tax and bank transactions.Assist and execute invitation letters to business partners upon request. Carry out any other duties and responsibilities as assigned by MD/ Directors/ Immediate Superior.Job requirements:
Bachelor Degree in Business Administration or equivalent. At least 2 years of relevant working experiences.Good command of speaking and written English. Computer literate in MS Office, MS Excel & Power Point.Meticulous and good in numeric skill.Ability to handle multi-tasking.Strong organization skill.Strong analytical skill.Detail oriented.