**Job Title: Administrative Assistant**
**Company: MYEG Services Berhad**
**Location: George Town, Penang, MY**
**Job Type: Part-time**
**Seniority: Associate Level**
**Years of Experience: 4**
### Job Description
MYEG Services Berhad, a leading provider of electronic government services, is seeking a dedicated and confident Administrative Assistant to join our dynamic team in George Town, Penang. As a part-time Associate-level Administrative Assistant, you will play a vital role in supporting our operations by ensuring efficient administrative processes and fostering an environment that champions inclusivity and mentorship among our staff.
### Key Responsibilities
- **Administrative Support**: Manage correspondence, including emails, phone calls, and mail; prepare and distribute office memos and reports; maintain organized digital and physical filing systems.
- **Project Coordination**: Assist in the planning, execution, and monitoring of various projects. This includes scheduling meetings, preparing materials, taking minutes, and ensuring follow-ups on action items.
- **Data Management**: Maintain accurate records in our databases and CRM systems, ensuring all data is up-to-date and accessible. This also includes data entry, basic analysis, and reporting.
- **Meeting Organization**: Coordinate logistics for meetings and events, including scheduling, venue arrangement, and materials preparation. Ensure all stakeholders are informed and resources are allocated efficiently.
- **Communication Liaison**: Serve as a point of contact between management, employees, customers, and external vendors. Develop professional relationships that facilitate effective information dissemination.
- **Office Maintenance**: Help with maintaining a clean and organized office environment. Order office supplies and manage inventory to ensure resource availability.
- **Support Senior Staff**: Provide direct administrative support to senior management as needed, including calendar management, travel arrangements, and preparation of presentations and reports.
### Requirements
#### **Experience & Education**
- **Experience**: Minimum of 4 years proven experience in an administrative or executive assistant role, preferably in a corporate setting.
- **Education**: A relevant degree or equivalent experience highly regarded.
#### **Personality Traits**
- **Dedicated**: Committed to high-quality work and proactive in problem-solving.
- **Confident**: Comfortable working independently and making decisions when necessary.
#### **Soft Skills**
- **Project Management**: Familiar with project management concepts and tools. Ability to manage multiple tasks effectively and prioritize duties in a fast-paced environment.
- **Presentation Skills**: Proficient at developing clear and engaging presentations that effectively communicate information.
### Benefits
- **Relocation Allowance**: We offer relocation assistance for candidates looking to move to George Town, Penang.
- **Paid Overtime**: Enjoy paid overtime for any additional hours worked beyond your scheduled part-time commitments.
- **Free Food**: Benefit from complimentary meals during working hours to promote a healthy and enjoyable workplace culture.
### Working Environment
At MYEG Services Berhad, we are committed to cultivating leaders who foster inclusivity and mentorship. Our team is built on mutual respect and support, creating an environment where every member can thrive and grow.
### Application Process
Interested candidates are invited to submit their applications, including a resume and cover letter showcasing their relevant experience and how they align with our company values, by **October 14, 2024**.
### Equal Opportunity Statement
MYEG Services Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or any other characteristic protected by applicable laws.
Join us at MYEG Services Berhad and take the next step in your career as an Administrative Assistant while contributing to meaningful projects within our organization!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
