**Job Title:** Administrative Assistant
**Company:** Maxis Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 1
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### Job Description
Maxis Berhad is seeking a detail-oriented and driven Administrative Assistant to join our dynamic team in George Town, Penang. The ideal candidate will possess a blend of administrative proficiency, creativity, and resourcefulness that enables them to thrive in a fast-paced and innovative environment. This is an exciting opportunity for someone looking to kickstart their career in administrative support while contributing to a company that embraces bold thinking and challenges the status quo.
### Key Responsibilities
- **Administrative Support:** Assist in day-to-day office operations by providing administrative support to team members, ensuring all activities align with company standards and deadlines.
- **Communication Management:** Serve as the first point of contact for internal teams and external stakeholders. Respond to queries, manage incoming calls, emails, and faxes, and distribute correspondence as necessary.
- **Scheduling:** Maintain and organize schedules, including appointments, meetings, and teleconferences. Prepare necessary documents, agendas, and minutes for meetings.
- **Document Management:** Maintain and organize electronic and physical files, ensuring easy retrieval of documents. Prepare and edit reports, presentations, and other documentation as required.
- **Data Entry and Record Keeping:** Input, monitor, and maintain data in various systems and databases. Assist in maintaining accurate records of administrative activities and various projects.
- **Office Supplies Management:** Monitor inventory levels of office supplies and place orders as needed. Ensure the office is well-stocked and organized.
- **Event Coordination:** Assist in planning and organizing company events, meetings, and training sessions. Participate in coordinating logistics, catering, and other arrangements.
- **Ad-Hoc Tasks:** Undertake other administrative tasks and projects as assigned by management, demonstrating flexibility and resourcefulness in problem-solving.
### Requirements
- **Education:** Minimum of a high school diploma; additional certification in administrative support, business administration, or related field is an advantage.
- **Experience:** 1 year of experience in an administrative role or similar capacity, preferably in a fast-paced environment.
- **Personality Traits:**
- **Driven:** A proactive approach to all tasks and responsibilities, demonstrating a strong work ethic and commitment to excellence.
- **Resourceful:** Ability to think critically and creatively to solve problems and find solutions independently or with minimal guidance.
- **Soft Skills:**
- **People Management:** Strong interpersonal skills to foster positive relationships with colleagues and external stakeholders, creating a collaborative work environment.
- **Creativity:** Ability to bring innovative ideas to administrative processes and contribute to team projects, enhancing overall efficiency and effectiveness.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Experience with project management tools and basic accounting software is a plus.
### Benefits
- **Gym Membership:** Access to a local gym to promote health and well-being.
- **Free Accommodation:** Complimentary accommodation arrangements available for eligible team members.
- **Remote Work Flexibility:** Opportunity to work remotely as needed, promoting a healthy work-life balance.
### Working Environment
At Maxis Berhad, we embrace a culture that challenges norms and encourages bold thinking. We believe in fostering an innovative atmosphere where every team member can contribute to transforming our ideas into impactful solutions.
### Application Deadline
Please submit your application by **October 13, 2024**.
### Equal Opportunity Statement
Maxis Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
