Job Summary: HR Assistant, you will play a crucial role in supporting the recruitment process within our organization. You will assist in various administrative tasks to ensure the smooth and efficient operation of the recruitment function. Your responsibilities will include scheduling interviews, maintaining candidate databases, coordinating with hiring managers, and ensuring compliance with recruitment policies and procedures.
Duties & Responsibilities: Job Descriptions Manage any grievances, disputes and disciplinary cases towards a prompt and amicable resolution for Direct Labors Ensure disciplinary actions taken follow Employment Act 1955 Monitors daily attendance of staff and investigates and understands causes for staff absence. Monitors daily attendance of staff and investigates and understands causes for staff absence. Initiate effort that promotes good faith and mutual respect in terms of relationship (Direct labors & HR) Prepare investigative documentation, including interview questions and summary of findings To conduct counselling sessions or knowledge sharing initiatives to the direct labors Prepare weekly and monthly reports on grievances and disciplinary matters Managing smock and lockers for direct labors New hires Assisting HR Manager on new hire training. Conducting a company tour. Others Weekly catch-up session with hiring managers on recruitment updates. Regularly updating Visio (Org Chart). Managing staff personal files. Preparing weekly report. Collaborating with the buyer to purchase pantry items monthly. Other tasks assigned by the HOD. Minimum & Preferred Qualifications and Experience: Minimum Qualifications: Previous experience in an employee relation role Advanced Skills in Microsoft Office products, including Word, Excel, PowerPoint, Visio, Internet & MS Team Works independently, deadline-focused, detail-oriented, self-motivated, and pro-active Excellent inter-personal skills and the ability to work with: Managers, executives, colleagues, departments, and clients. Strong written and verbal communication skills Strong analytical and organizational skills Demonstrated ability to handle highly sensitive and/or confidential information. Ability to react with appropriate level of urgency to situations and events that require quick response Preferences Qualifications Good communication skills Education: High School/Certificate/Diploma/Degree or any other relevant certificate that may be considered in lieu of a Dip/degree Physical requirements/Work Environment This position primarily works in an office environment. It requires frequent sitting, standing, walking. Daily use a computer, phone and other computing and digital devices is required. May stand or sitting for extended periods when facilitating meetings or walking in the facilities. Ability to operate a motor vehicle and maintain a valid Driving license is required.
The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods.
