Company Secretary Executive

Requirements : Experienced in preparation of documents related to declaration of dividends, transfer of shares, disposal and acquisition of assets.Experienced in preparation of documents related to hire purchase, term loan, borrowings and charges.Experienced in dealing with SSM officer related to query, penalty arise and etc.Experience with MyCoID, MBRS, e-BOS for SSM and STAMPS LHDN for online submission.Experienced in handling client's meeting and preparation of documents related.Creative thinking and able to give ideas to solve problems or any issue arise. Responsibility :

1. Prepares secretarial documents such as Directors' Resolutions (DR), Members' Circular Resolutions (MR), statutory forms, etc. Ensure that formal decisions and business transactions concerning the company are properly documented by:
a) Drafting the documents;
b) Arranging full signatures of the documents;
c) Tracking of documents;
d) Ensuring all documents are properly dated and scanned.
e) Communicate and liase with clients.


2. Assists in the preparation of Annual General Meeting and Extraordinary General Meeting for the directors as required for the private listed company by:
a) Writing the official record of board minutes meeting, preparing notice and etc


3. Ensures timely online lodgement of all statutory forms and returns including the Audited Accounts for all companies as required by SSM by:
a) Preparing all relevant documents pertaining to the submission ahead of time;
b) Arranging for signatures of directors/members immediately upon receiving the Audited Accounts;
c) Keeping track of anniversary dates for all companies to ensure on time lodgement of Annual Returns;


4. Maintains all secretarial records for all companies to ensure compliance with records keeping and control by SSM by:
a) Updating of Register Book immediately after changes took place;
b) Ensuring statutory records are regularly and properly filed according to appropriate filing system;
c) Using suitable index sections for easy access of documents.


5. To perform ad-hoc duties as instructed by the superior from time to time and able to complete the task on time.


Benefits : Salary and Allowances RM 2,500 - RM 3,500 (Depends on skills and experience)Contribution on EPF, SOCSO & PCB*Annual bonus (Based on performance)Increment of salary (Based on performance & KPI)Annual company trip & Company hi-tea & monthly sports event2X weekly provided staff meals