General Affairs Executive (Petaling Jaya)

KEY RESULTS AREAS AND RESPONSIBILITIES:
Procurement:
· To keep track of stationery supplies, office equipment, pantry items, any purchasing required
· To issue Purchase Order and Invoices submission to Finance on time
· Keeping track on payments to suppliers/vendor to ensure no outstanding occurrences
· Process vendor creation form for new supplier/vendor
Maintenance/Services:
· Manage and oversee routine service maintenance including company vehicle, copier machine, pest control, fogging, sanitary and checking on punctuality of maintenance services
· Liaise with agency on vehicle insurance and road tax renewal
· Assist to make hotel reservation for staff
· Sourcing new vendors/contractors for costing planning
· Assist in planning and implementation of upgrading of services 
Administrative:
· To supervise and monitor the performance of receptionist, cleaners and despatcher 
· To maintain proper filing and archiving system
· Assist in building facilities on reporting and work monitoring
· Track and ensure timely renewal of agreements
· Assist in organizing company's events 
· Undertake occasional receptionist duties as back-up
· Any other matters as and when required; ad-hoc projects
KEY SELECTION CRITERIA:
· Possess Bachelor's Degree in Business Studies / Administration / Management / Economics or any relevant qualifications.
· At least 3-5 years of similar work experience
· Must possess driving license, own transport and able to drive to other office premise when required
· Attention to details, multitasking and prioritize daily workload
· Microsoft Excel, Word & Power Point
· Microsoft Outlook