Objective / Purpose of the JobResponsible for executing HR policies and processes, handling payroll processing and administrative processes pertaining to foreign workers, as well as overseeing the general admin function for the Company.
Key Activities / AccountabilitiesHuman Resource
Handle the administration of HR processes including recruitment, administration of benefits and assets issued to employees, leave records and preparation of employment related letters for employees.Support in handling employee disciplinary and performance management processes, including dealing with cases reported on employees, conducting investigations and closure with actions as per set processes.Handle the administration of the Company's HRDF levy and claims.Set up and manage the on-boarding of new hires to ensure they are properly inducted.Manage employee exit process, including collection of Company assets from employees. Payroll
• Prepare and process monthly payroll for all employees of the Company and ensure payments are on time.
Review and ensure accuracy of approved timesheets; track and make all payroll deductions.Key in and maintain all employee data, including employee personal details, employee movement and work schedule.Key in and maintain employee leave records.Check and calculate overtime, shift and all variable payments.Prepare and distribute pay slips.Oversee the smooth running of the Company's payroll software system.Process statutory payments (e.g. EPF, SOCSO,EIS, LHDN, Tabung Haji, HRDF) to ensure timely payment.Prepare annual preparation of EA forms and returns to LHDN.Liaison with statutory bodies and payroll vendor on payroll related matters. Foreign Worker Administration
Manage all administrative matters pertaining to foreign workers, including hiring, repatriation and employee welfare and accommodation.Liaise and comply with the requirements of the authority bodies (CIDB, JTK, KDN, FOMEMA, Immigration, and Embassy).General Admin
Provide admin support to the MD and Company Directors.Handle procurement and administration of office supplies, e.g. pantry and toilet items, stationery etc.Handle maintenance and repair of office assets.Liaise with vendors, contractors, landlords and local government bodies as necessary.Handle all insurance policies and payments for the Company.Support in preparing invoices for customers and other administrative tasks with regards to customers.Other responsibilities or tasks as assigned by the Company. Preferred Qualifications, Experience and SkillsQualification:Certificate/Diploma level in any fieldExperience:Preferably 2 years of experience in HR & Admin functionTechnical Skills:Good knowledge of Labour Laws and legislation such as Employment Act 1955, EPF Act 1951 / 1991, SOCSO Act 1969, etc.MS Office skills – Word, Excel and PowerPointPayroll software knowledgeCompetencies:Planning and organisingCommunication capability with all levelsAnalytical and attention to detailDrive for resultsLanguage Capability:Fair proficiency in spoken and written in Cantonese, English & Bahasa Malaysia is required