**Job Title:** Online Administrative Associate
**Company:** SIRIM Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 4
**Job Description:**
SIRIM Berhad is seeking a highly motivated and detail-oriented Online Administrative Associate to join our dynamic team in George Town, Penang. As an integral part of our organization, you will be responsible for providing comprehensive administrative support to ensure smooth online operations and enrichment of our services. This part-time position is ideal for self-driven individuals looking to contribute to a progressive organization that values innovation and creativity.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage day-to-day administrative tasks, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Process and organize documentation, correspondence, and reports, ensuring accuracy and adherence to company standards.
2. **Data Entry and Management:**
- Input, update, and maintain databases and records with a high degree of accuracy and attention to detail.
- Prepare and generate reports on various administrative functions, presenting insights and recommendations for improvement.
3. **Communication:**
- Respond to emails and other correspondence in a timely and professional manner, handling inquiries from both internal and external stakeholders.
- Facilitate communication between departments by coordinating meetings and disseminating pertinent information.
4. **Project Assistance:**
- Collaborate with team members on specific projects, providing logistical support and maintaining project timelines.
- Assist in the development and execution of promotional and marketing materials as needed.
5. **Problem-Solving:**
- Identify areas for process improvement and propose effective solutions to enhance operational efficiency.
- Address any administrative issues as they arise, demonstrating proactive problem-solving skills.
6. **Financial Administration:**
- Assist in the preparation of financial documents, including invoices and expense reports, ensuring timely submissions and reconciliations.
- Help monitor budgetary compliance within departments through detailed tracking of administrative spending.
7. **Training and Development:**
- Participate in ongoing training programs aimed at skill enhancement and professional growth, contributing to a culture of continuous improvement.
- Share knowledge and best practices with colleagues to promote teamwork and collective success.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration or relevant field preferred.
- **Experience:** Minimum of 4 years of experience in administrative support or associated fields, preferably in a dynamic online or tech-driven environment.
- **Skills:**
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and various communication tools (e.g., Zoom, Microsoft Teams).
- Excellent organizational skills with a keen attention to detail and accuracy.
- Proficient in data entry and management, demonstrating tech-savviness with online tools and platforms.
- **Personality Traits:**
- Resilient and adaptable, thriving in an evolving work environment.
- Confident in communication and decision-making, able to assertively navigate challenges.
- **Soft Skills:**
- Exceptional problem-solving abilities with a proactive attitude.
- Effective multi-tasking capabilities, maintaining composure under pressure.
**Benefits:**
- Travel opportunities that promote both personal and professional growth.
- Comprehensive training and professional development programs to enhance skill sets.
- Paid overtime to recognize and reward commitment and hard work.
**Working Environment:**
At SIRIM Berhad, we foster an environment where creativity can flourish and innovation is celebrated. Our team enjoys a work culture that challenges conventional thinking and encourages new ideas, allowing associates to reach their full potential.
**Equal Opportunity Statement:**
SIRIM Berhad is an equal opportunity employer. We value diversity and encourage individuals from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, national origin, religion, disability, or any other characteristic protected by law.
**Application Deadline:** ********
We look forward to welcoming an Online Administrative Associate who is ready to take on new challenges and contribute to our success!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
