**Job Title:** Online Administrative Coordinator
**Company:** Petronas
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 2
### Job Description:
Petronas is seeking a dedicated and highly organized Online Administrative Coordinator to join our team in George Town, Penang. This part-time position requires an individual who can manage various administrative tasks efficiently while contributing to our collaborative environment. The ideal candidate will demonstrate resilience and a strong work ethic while showcasing critical thinking and decision-making abilities to navigate the complexities of administrative duties.
### Key Responsibilities:
- **Administrative Support:** Provide comprehensive administrative assistance to project teams, including scheduling meetings, managing calendars, and coordinating internal and external communications.
- **Documentation Management:** Ensure that all company documents are organized, accurately filed, and easily retrievable. This includes handling sensitive information with confidentiality and care.
- **Project Coordination:** Assist in coordinating various projects by tracking deadlines, managing timelines, and ensuring compliance with company procedures and policies.
- **Data Entry and Analysis:** Manage and input data into various systems and tools, ensuring accuracy and relevance. Help analyze data for reporting purposes and decision-making.
- **Communication Liaison:** Serve as a point of contact for stakeholders, facilitating communication between departments and managing requests or queries effectively.
- **Research and Report Preparation:** Conduct research as needed and prepare reports or presentations for management, summarizing findings and suggesting actionable insights.
- **Technology Utilization:** Leverage online tools and platforms to enhance productivity and streamline administrative processes. Stay updated with new technology trends that could benefit the team.
- **Expense Management:** Assist with processing invoices and expense reports, ensuring adherence to budget guidelines.
- **Event Coordination:** Help organize and coordinate company events, including meetings, training sessions, and workshops, ensuring smooth execution.
### Requirements:
- **Education:** Bachelor's degree or equivalent experience in Business Administration, Management, or a related field is preferred.
- **Experience:** Minimum of 2 years of relevant administrative experience, preferably in a corporate environment.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with online collaboration tools (e.g., Google Workspace, Slack, Zoom).
- **Personality Traits:** Must be hardworking, resilient, and committed to maintaining high standards in work quality.
- **Soft Skills:**
- Strong critical thinking ability to analyze situations and make informed decisions.
- Excellent decision-making skills that prioritize company goals and team performance.
- Exceptional organizational skills with an aptitude for multitasking and managing time effectively.
- Strong interpersonal skills that facilitate teamwork and collaboration.
### Benefits:
- **Retirement Plan:** Access to a competitive retirement savings plan to secure your financial future.
- **Dental Insurance:** Comprehensive dental insurance coverage to ensure your oral health needs are met.
- **Disability Insurance:** Protection against unexpected events with disability insurance coverage.
### Working Environment:
At Petronas, we embrace creativity in a culture that values fresh ideas and inventive solutions. We encourage our team members to think outside the box and contribute innovative perspectives that drive our success.
### Application Deadline:
Interested candidates are encouraged to apply by **October 13, 2024.**
### Equal Opportunity Statement:
Petronas is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
**Join us and be a part of a progressive team dedicated to excellence and innovation at Petronas!**How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
