People Services Time to Payroll Specialist – South AsiaLocation: Kuala Lumpur, MalaysiaAt Sanofi Consumer Healthcare, we build trusted and loved brands that connect with hundreds of millions of consumers worldwide.
Our mission is to enable better self-care for individuals and communities, while also contributing to a healthier planet.
We strive to act as a force for good by integrating sustainability along our business and employees' mission and operate responsibly from both a social and environmental point of view.
To achieve this, we need people who can shape the future of our business and help us on our journey to becoming the best fast-moving consumer healthcare company in and for the world.In October 2020, Global Business Services (GBS) was established as a new transversal, multi-disciplinary function.
GBS is managing global end-to-end (E2E) processes, ensuring efficiency and effectiveness by using innovative solutions while simplifying and harmonizing the E2E process delivery.In 2022, Sanofi board confirmed the need of establishing an autonomous GBS organization by extending to a new Service Line: PEOPLE SERVICES (PPLS).Therefore, GBS PEOPLE SERVICES Regional Head is looking for People Services Time to Payroll Specialist – South Asia?.
For PEOPLE SERVICES, GBS will be covering the following areas of the process:Handle day to day benefits, time and payroll activities for Internal and External Workforce.Manage Business Process Outsourcing (BPO) vendor(s) when relevantAddress operational issues with stakeholdersSupport employees queriesTransversal: reporting, compliance, continuous improvementThe position will work closely with the Employee and External Life Cycle Specialists and also HR, Legal, Compliance, Digital, third party providers.Main responsibilities:During the first months of joining the People Services team, the Time to Payroll Specialist will receive Knowledge transfer from their buddy related to the role.
This will include sharing documents and work shadowing.The following details activities will be the main activities of the role, but special projects can be added regularly based upon the evolving priorities of GBS:Main support for Time to Payroll activities for China and back up for Malaysia.Benefits activities: Based on local benefits policy, manage activities related to health and life insurance, company card or car, loans, sport or cultural support, shares…Time activities: control time off & time tracking data and share with payroll, prepare local reporting, ensure compliancePayroll activities: gather all payroll input (some are interfaced, some needs to be collected), control payroll calculation results, get payroll approval from manager, store evidences, prepare post payroll reports, manage statutory bodies, manage internal and external audit, work closely with accounting and treasury departments.
In case the payroll is partially outsourced, coordinate the payroll activities with the vendor.
Employee Queries: assist employees on any questions related to benefits, time and payroll.
You will also provide certificates, support terminated employees if needed…TransversalYou will closely work with Employee and External Life Cycle Specialists applying our global Core ModelExternal Workforce: data management, onboarding and offboardingThe Time to Payroll Specialist will actively contribute to a great Employee Experience: assist candidates and employees with all the available self-services, assist managers and HR partners in their day to day administrative tasksThe Time to Payroll Specialist shall contribute to our Continuous Improvement process by providing feedback on known issues, propose ideas, take initiatives, share best practicesMaking sure all process is documented and review on quarterly basis.The People Services team is also impacted by business initiatives such as new merger or acquisition, divestiture, new technology, outsourcing projects…About youExperience: Experience in managing end to end payroll with specialty in any of the country such as Australia, Malaysia or ChinaExperience in Human Resources or customer service or care experience within a shared service environmentExperience with multicultural organizationExperience with transformation projects (technical and/or functional)Experience with case management application(s)Soft skills:Self-organization skills, prioritizes effectivelyStrong communication and customer services skillsCapable of handling difficult situations by demonstrating professionalism and confidentialityAbility to work with a team to create effective strategies and meet team goalsCustomer oriented mindsetTechnical skills:General knowledge of Human Resources policies and proceduresPrevious experience with Workday or similar Global HR systemsIntermediate or Advance proficiency in Microsoft office specially excel is mandatoryEducation:BA/ BSc or Equivalent in HR or related disciplineLanguages:Excellent written and verbal communication skills in EnglishAbility to liaise with Chinese counterparts will be preferred.Sanofi Behaviors and SkillsThis position is required to demonstrate behaviors such as Stretch, Put the interest of the organization, Act in the interest of our patients and customers and Take Action.
During the interview we will also be asking for examples of skills such as Strategic Thinking, Result Orientation, People Leadership (if applicable), Relationship and Influence.
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