**Job Title:** Personal Assistant - Remote Work
**Company:** Nestlé Malaysia
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 4
### Job Summary
Nestlé Malaysia is seeking a dedicated and enthusiastic Personal Assistant to join our dynamic team remotely. This part-time role is ideal for someone who thrives in a fast-paced environment and is passionate about providing high-quality support to our executive team. The successful candidate will play a critical role in enhancing productivity and efficiency by managing administrative tasks while embracing a culture that values innovative ideas and solutions.
### Key Responsibilities
- **Administrative Support:** Provide comprehensive administrative assistance to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- **Communication Management:** Serve as the primary point of contact for internal and external communications. Draft and respond to emails, calls, and other correspondence, ensuring a professional and prompt response.
- **Organizational Skills:** Maintain and organize files, documents, and records, both physical and digital, in an efficient manner to ensure easy access for relevant stakeholders.
- **Project Coordination:** Assist in planning and executing projects by coordinating logistics, timelines, and managing project-related communications.
- **Meeting Preparation:** Prepare agendas, take meeting minutes, and follow up on action items to ensure that executives are well-prepared and informed.
- **Data Management:** Compile and analyze information or data as needed to support decision-making processes. Create and maintain reports and presentations.
- **Time Management:** Effectively manage and prioritize tasks to meet deadlines and work autonomously to ensure timely completion of responsibilities.
- **Support Special Initiatives:** Participate in special projects and initiatives, providing necessary support and contributing innovative ideas.
### Requirements
- **Education:** Bachelor's degree in Business Administration, Management, or a related field is preferred.
- **Experience:** Minimum of 4 years of experience as a personal assistant, administrative assistant, or in a similar role, preferably in a corporate environment.
- **Technical Skills:** Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools (e.g., Trello, Asana).
- **Personality Traits:**
- Passionate: A genuine enthusiasm for the role and a strong commitment to delivering excellence.
- Motivated: A self-starter who demonstrates initiative and a proactive approach to tasks.
- **Soft Skills:**
- Leadership: Ability to take charge of projects and guide colleagues through challenges effectively.
- Time Management: Strong organizational skills and the ability to prioritize tasks under tight deadlines.
### Benefits
- **Gym Membership:** Access to gym facilities to support your health and wellness.
- **Vision Insurance:** Comprehensive vision care plans to promote your eye health.
- **Disability Insurance:** Financial protection in the event of an unexpected disability.
### Working Environment
At Nestlé Malaysia, we embrace creativity in a culture that values fresh ideas and inventive solutions. Join our team to help shape the future of our company while making a positive impact in your role.
### Application Instructions
Interested candidates are invited to submit their applications (resume and cover letter) by **October 6, 2024.**
### Equal Opportunity Statement
Nestlé Malaysia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
