The Personal Assistant (PA) provides high-level support to Executive Director/Managing Director to manage the administrative tasks, handling communications, and organizing schedules.
Key Responsibility
-Manage executive's calendar, schedule meetings, and organize appointments.
-Coordinate travel arrangements, including booking flights, accommodations, and transportation.
-Prepare and edit correspondence, reports, and presentations as needed.
-Screen and respond to phone calls, emails, and other communications on behalf of the executive.
-Act as a liaison between the executive and internal teams, clients, and external stakeholders.
-Draft, proofread, and send communications as directed by the executive.
-Plan, organize, and coordinate meetings, events, and conferences.
-Prepare agendas, take minutes, and follow up on action items.
-Ensure all necessary resources (presentation materials, tech equipment) are prepared and functioning.
-Maintain and organize files, documents, and records for easy access and reference.
-Handle confidential information with utmost discretion.
(Apply now at https://my.hiredly.com/jobs/jobs-malaysia-simebest-corporation-sdn-bhd-job-personal-assistant-secretary)
; Requirements:-
-Education: Diploma or Bachelor's degree in Business Administration, Communications, or a related field
-Experience: Mininum 2 years as a Personal Assistant or in an administrative support role
-Skills:
-Strong written and verbal communication skills in English and Bahasa Malaysia; proficiency in additional languages is a plus.
-Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-Excellent organizational and problem-solving skills.
-Strong organizational skills and the ability to manage multiple tasks effectively.
-Ability to work independently and handle multiple tasks simultaneously.
-Ability to work independently and in a team environment.