Position Responsibilities
Quotation process:
-Prepare and review maintenance service quotations for clients.
-Collaborate with vendors and internal teams to ensure accurate and competitive pricing.
-Ensure quotations are approved and documented as per company policies.
PO creation:
-Generate Purchase Orders (POs) for approved maintenance services and inventory needs.
-Ensure POs are issued accurately and in a timely manner, in line with company procedures.
Manage In and Out Inventory:
-Oversee and manage the inventory of maintenance supplies and equipment.
-Track inventory levels to ensure sufficient stock is available for ongoing maintenance activities.
-Implement effective stock management to prevent overstocking or shortages.
Ordering:
-Place orders for materials, parts, and equipment required for maintenance tasks.
-Work closely with vendors to ensure timely delivery of items.
Receiving:
-Coordinate the receiving of goods and materials.
-Ensure all received items meet quality standards and match the purchase order.
Updating Invoices for Budget Tracking:
-Maintain and update invoices in the system to provide visibility on spending.
-Track and monitor expenses to ensure they align with the allocated budget.
-Assist with reporting on budget performance and variances.
Others
-To maintain good relationships with contractors and service providers.
-Advocating for adequate, timely, and cost-effective services and responding to any issues that occur during the delivery of services.
-Monitoring the services being provided and staying up to date on any services for outlets.
-Any other assigned duties and responsibilities from time to time.
(Apply now at https://my.hiredly.com/jobs/jobs-malaysia-zus-coffee-job-service-coordinator-1)
; Requirements:- Qualifications and Experience
-At least a Professional Certificate / Diploma in Business Administration, or other related disciplines.
-Minimum 1- 3 year work experience in administrative/ technical support or any related field.
-Fresh graduate are encouraged to apply.
-Proven experience in maintenance coordination or a similar role.
-Strong organizational and multitasking skills.
-Proficiency in inventory management systems and Microsoft Office Suite.
-Good communication and negotiation skills for interacting with vendors and stakeholders.
-Familiarity with budgeting and cost tracking is an advantage.
-Detail-oriented and proactive in managing tasks.
-Ability to work well under pressure and meet deadlines.
-Team player with strong collaboration skills.
-Excellent presentation, communication, problem-solving, interpersonal, and time-management skills.
-A valuable team player and able to work independently.
-Computer literate with good command of both written and spoken English and Malaysia.
-Confident, proactive, able to work under pressure and meet tight deadlines.