**Job Title:** Virtual Assistant
**Company:** UMW Holdings Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority:** Entry Level
**Years of Experience:** 0
### Job Description:
UMW Holdings Berhad is seeking a dedicated and proactive **Virtual Assistant** to join our team. This entry-level position is ideal for individuals looking to gain experience in a dynamic corporate environment while supporting key functions of our organization. The Virtual Assistant will play a crucial role in enhancing team productivity, facilitating communication, and providing exceptional administrative support to various departments. This is a part-time role that offers flexibility while allowing you to engage in meaningful work.
### Responsibilities:
1. **Administrative Support:**
- Assist with day-to-day administrative tasks, including scheduling meetings, managing calendars, and organizing travel arrangements.
- Maintain an organized digital filing system, ensuring all documents and files are easily accessible.
2. **Communication:**
- Act as a primary point of contact for internal and external stakeholders, responding to inquiries and directing them to appropriate team members.
- Draft and format correspondence, reports, and presentations to ensure clarity and professionalism.
3. **Data Management:**
- Input, update, and maintain data in spreadsheets and databases.
- Assist in preparing regular reports for team meetings and management reviews.
4. **Team Collaboration:**
- Support various team projects by performing research, gathering information, and summarizing findings.
- Work collaboratively with team members to ensure the efficient execution of tasks and projects.
5. **Technology Utilization:**
- Utilize various software tools and platforms to manage tasks effectively (e.g., Google Workspace, Microsoft Office Suite, project management tools).
- Help troubleshoot and resolve basic tech issues that may arise within the team.
6. **Community Engagement:**
- Participate in corporate social responsibility initiatives organized by the company, promoting community outreach and engagement.
- Assist in organizing events or activities to give back to the community, providing logistical support and coordination.
### Requirements:
- **Education:**
- A high school diploma or equivalent; coursework in business administration or a related field is a plus.
- **Experience:**
- No prior experience is required, but any customer service or administrative experience is beneficial.
- **Personality Traits:**
- Resourceful: Ability to find solutions independently and effectively manage tasks without constant supervision.
- Confident: Comfortable communicating with team members and stakeholders and taking initiative in a professional setting.
- **Soft Skills:**
- Teamwork: A strong team player who collaborates effectively with diverse groups and contributes positively to team dynamics.
- Presentation Skills: Ability to create compelling presentations and convey information clearly and persuasively, both verbally and in writing.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Basic understanding of digital communication tools (e.g., Zoom, Slack) is an advantage.
### Benefits:
- Gym membership to promote health and wellness.
- Disability insurance providing peace of mind for unforeseen circumstances.
- Retirement plan to help secure your future.
### Working Environment:
At UMW Holdings Berhad, we are committed to giving back to the community through our corporate social responsibility initiatives. You will have the opportunity to participate in meaningful projects that positively impact our society, fostering a sense of fulfillment and purpose in your work.
### Application Deadline:
Please submit your application by **October 14, 2024**. We encourage all interested candidates to apply.
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**Equal Opportunity Statement:**
UMW Holdings Berhad is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all individuals, regardless of race, gender, age, sexual orientation, disability, or any other characteristic protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
