• Accounting & Reporting - Ensure that all relevant transactions for the accounts are properly transcribed, checked and posted to the accounting system in a timely basis; - Ensure all weekly/monthly voucher entries are properly prepared before sending for review and in a timely basis; - Ensure outgoing invoices, debit notes, credit notes and statement of accounts are prepared correctly and in a timely manner; - Reconciliation of balances for inter-company transactions of the accounts under your charge with Group of Companies timely; - Review monthly bank reconciliation prepared by respective department; - Review General Ledgers of companies' account under your charges periodically for ensure that statutory financial reports and management reports are prepared timely, accurately and consistently; - Follow up prompt payments from customers; - Liaise with related personnel to collect payment for invoice under disputes and long overdue; - Follow up and clear outstanding items in the accounts for company timely; • Administrative Support - Responsible for all the business related documentation works including invoice preparing, receipt issuing and document filing.
- To work closely with all other cross-functional departments, i.e., Marketing Development, Accounting, Finance and etc., to ensure smooth execution of plans and operational support for any business related activities; - To monitor and record petty cash, cash sales account and sundry expenses; - Prepare report, meeting minutes and payment when necessary; - Good interpersonal and communication skills to appropriate answer phone call, emails, messages and inquiries; - Maintain and update records of office activities and business transactions to ensure they are updated and easily accessible; - Prepare, format and edit documents, letters and memo as per the requirements; - Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money; - Assist in license application and renewal when necessary; - Support related people to coordinate the approval process with the multidisciplinary project team, boards and/or government entities; - Execute detailed proposal plans for the projects up to the approval of the relevant authorities government bodies; - Liaise effectively and maintain strong engagement with government agencies and/or local authorities; - Day-to-day liaison with the Government counterparts of the project to support effective implementation of the various activities under the company; - Receiving, replying and sorting incoming mail and call; - Arrange and compile customer data, prepare official quotation and follow up on the pending tasks;