Job Description - Accounting Supervisor - Payable (HOT0B5KB)
Job Number:Work LocationsLangkawi, Curio Collection by Hilton Lot 40 in Pantai Cenang, along Cenang Beach, Langkawi Island Langkawi 07000
The core responsibilities of an Accounting Supervisor- Payable are audit, processing and timely payment of all hotel payments, preparation of cost analysis, payment forecast and other reporting information as necessary.
What will I be doing?
Account for and audit all purchase orders, receiving records, suppliers' invoices and credit notes and all outgoing shipments.
Review all payments (including payroll) by cheque, bank transfer or other means and forward to Director of Finance for approval and signature.
Ensure that all invoices forwarded for approval or payment have all supporting documentation attached.
Post all transactions (vouchers) and stamp "POSTED" after completion.
Record all vouchers including cancelled ones in the voucher lists.
Balance suppliers' monthly statements to the hotel's accounts payable records.
Follow up with hotel suppliers on missing invoices or credit notes.
Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
Ensure that the best rates are used where possible for payments in foreign currency.
Ensure the accurate and timely input of data to the accounts payable ledger.
Ensure all signed cheques (pending for distribution to the suppliers) are kept in the Financial Controller's safe and maintain a proper log for the records.
Process and apply the hotel tax on time to ensure the tax submission is on time.
Ensure that cheques and other payment instruments are used in numerical order.
Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.
Ensure all information relating to bank account details and balances are treated as confidential.
Maintain an adequate and up to date filing system.
Handle all requests and enquiries in a timely, efficient and friendly manner.
Minimize the risk of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
Prepare trade accruals at month end.
Perform any additional tasks assigned to ensure that the hotel functions smoothly.
Liaise with the bank and the Foreign Exchange Control Bureau on all foreign exchange transactions by obtaining approvals and all necessary documentation.
What are we looking for?
University degree and above, majoring in Finance / Accounting.
4-6 years of relevant experience.
Attention to details and good interpersonal skills.
Flexible in relation to working hours, especially at month end.
Proficient in English and Chinese to meet business needs.
Possess system skills in Check SCM, SUN.
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!#J-18808-Ljbffr