Job Summary: The Accounts & Finance Executive is responsible for managing the transactions of accounts payable (AP), account receivables (AR) and general ledger (GL) functions comply with proper accounting policies and procedures, accounting standards and regulatory requirements.
Key Responsibilities: Accounts Payable: Processing Supplier Invoices: Verifying the accuracy of supplier invoices against purchase orders and delivery notes before recording them in the accounting system.Payment Processing: Preparing payment vouchers, issuing cheques, or initiating electronic fund transfers to suppliers based on due dates.Reconciling Supplier Statements: Comparing supplier statements with the company's records to identify and resolve any discrepancies.Accounts Receivable: Monitoring Customer Payments: Keeping track of all payments received from customers and updating the accounts receivable ledger accordingly.Issuing Receipts: Providing official receipts to customers upon payment.Aging Reports: Preparing aging reports to monitor outstanding debts and follow up with customers who have overdue accounts.General Ledger Maintenance: Updating Ledgers: Ensuring that all financial transactions are accurately recorded in the general ledger, which serves as the foundation for the company's financial reports.Consistency: Verifying that the data in the general ledger is consistent with supporting documents and other records.Invoicing: Preparing Invoices: Creating invoices for goods sold or services rendered, ensuring they reflect accurate pricing, quantities, and terms of payment.Issuing Invoices to Customers: Sending invoices to customers and following up on payments.Managing Payments: Recording payments received from customers and applying them to the correct accounts to ensure accurate tracking of accounts receivable.Bank Reconciliation: Reconciling Bank Statements: Comparing the company's bank statements with its general ledger to ensure that all transactions are accurately recorded. This helps identify discrepancies, such as unrecorded transactions or bank errors.Adjustments: Making necessary adjustments in the records to correct any discrepancies found during reconciliation.Payroll Support: Assisting with Payroll: Helping with the preparation and processing of the company's payroll, including calculating employee salaries, bonuses, and deductions.Recording Payroll Transactions: Accurately recording payroll expenses in the accounting system and ensuring they are allocated to the correct accounts.Assisting with Audits: Audit Preparation: Gathering and preparing financial documents and records required for internal or external audits.Audit Support: Assisting auditors by providing necessary information, explanations, and clarifications about financial transactions.Compliance and Reporting: Ensuring Regulatory Compliance: Keeping up-to-date with local financial regulations and ensuring the company's financial practices comply with legal requirements.Tax Filing: Assisting in the preparation and submission of tax returns, including income tax, GST/VAT, and other relevant taxes.
Qualifications: Minimum with Diploma or degree in Accounting, Finance, or a related field.Proven experience (minimum 2 years) in accounts payable, accounts receivable and general ledger maintenance related of accounting roles.Strong attention to detail and accuracy in data entry and financial records.Strong understanding of accounting principles and financial regulations.Familiarity with Auto Count systems and proficiency in MS Office, particularly Excel.Excellent communication skills, both written and verbal in English. Able to speak Mandarin will be an advantage.Ability to collaborate effectively within a team and work independently and manage multiple tasks simultaneously.Willing to work at OUG Parklane. Only for Malaysian. Only candidates who are shortlisted will be contacted.
