Summary: Assists with maintaining daily operations of Dexcom Penang facility by performing administrative duties, office reception, and non-technical project completion using an internal customer perspective typically from initiation through delivery.
Coordinate cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget.Essential Duties and Responsibilities:Receives incoming telephone calls for the Company.Maintain and represent a high degree of professionalism during interaction with customers, vendors, visitor and company personnel.
Welcomes on-site visitors, determine nature of business, and announces visitors to appropriate personnel.
Monitor visitor access and issue passes when required.Plan onsite and offsite workshops and meetings.
Meetings with vendors and contractors necessary to complete planned objectives.Coordinate cross functional meetings and events ensuring all space and equipment resources are available when requiredComplete indirect procurement as required to support non-manufacturing activities.Maintain office equipment, schedule maintenance as required, and assist personnel with use of machines.Provide administrative and clerical support to department managers as required.Handles incoming telephone calls, determines purpose of callers, and forward/relay messages to appropriate personnel or department.
Answer basic questions about organization and provide callers with address, directions and other basic non-confidential information.Set up conference room areas as required for meetings or conferences, ensuring food and beverages requirements are available when required.
Ensure conference rooms are regularly stocked with paper, pens, AV supplies, power cords, etc.Receive, sort and route mail and packages.
Match invoices with packing slips.
Ensure vendor is included on Approved Supplier List (ASL).Assume and perform other duties as assigned.Maintain visitors' management, Transportation and mailing duties.Any ad hoc related matters will be assigned by Superior.Required Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.Education Requirements: Min Cert / Diploma with 2 to 3 years of working / relevant experienceGood communication skills