**Job description**Are you a highly organized and detail-oriented individual with a passion for managing administrative tasks and handling financial records? We are seeking skilled Admin cum Accounts Clerks to join our team and provide invaluable support to our organization. If you excel at multitasking, have a keen eye for numbers, and thrive in a fast-paced environment, we would love to hear from you!**Responsibilities**:- **Administrative Support**:- Maintain a well-organized filing system for both physical and digital documents.- Coordinate and schedule appointments, meetings, and events.- Manage correspondence, prepare notices, maintain office supplies, and assist with general office operations.- **Bookkeeping and Accounting**:- Maintain accurate financial records.- Process invoices, receipts, and payments.- Assist in the preparation of financial reports.- Ensure compliance with accounting standards and company policies.- Follow up on residents' late payments, prepare documentation for tribunal proceedings, and follow up on court cases.- Ensure the issuance of cheques on time.- **Data Entry**:- Accurately enter financial and administrative data into the company's systems, ensuring data integrity and confidentiality.- Record Maintenance:- Organize and maintain physical and digital records related to financial transactions, employee data, and other administrative documents.- **Communication**:- Assist in communicating with residents, vendors, local authorities, and internal team members to facilitate smooth administrative and financial processes.- Document Management:- Prepare required documents for management, residents, AGM, and monthly meetings.- Take minutes during monthly meetings.- **General Tasks**:- Assist in the payment of bills and ensure all bills are paid on time.- Keep the filing room in good order.- Ensure licenses are up to date.- Maintain copies of IDs for all personnel working in the compound.- Human Resources Support:- Assist in the preparation of management staff's salaries, attendance, and leaves.- Additional Responsibilities:- Act as a backup team for inspection work done by service providers.- Undertake any other tasks and assignments as directed by the superior.**Requirements**:- **Educational Background**:A high school diploma or equivalent qualification is required. Additional education in accounting, finance, or business administration will be a plus. **Fresh graduates are welcome to apply.**- **Proven Experience**: Previous experience in administrative and accounting roles is a plus. Familiarity with bookkeeping principles, financial software, and administrative procedures will be advantageous.- **Organizational Skills**: Exceptional organizational abilities to manage multiple tasks and deadlines efficiently.- **Attention to Detail**: A strong eye for detail to ensure accuracy in financial records and administrative tasks.- **Computer Proficiency**: Proficient in using MS Office suite (Excel, Word, and Powerpoint) and accounting software. Experience with Condomaster is a plus.- **Communication Skills**:Excellent verbal and written communication skills, especially in English, to interact with residents and team members effectively.- **Integrity**: Demonstrated ability to handle sensitive and confidential information with the utmost integrity and professionalism.- **Adaptability**: Ability to adapt to changing priorities and take on additional responsibilities as required.- **Problem-Solving and Conflict Resolution**: Demonstrated ability to identify and resolve issues that may arise during administrative and financial processes. A proactive approach to handling challenges and conflicts within the workplace is essential.- **Dealing with Difficult Clients**: Experience or capability in managing interactions with difficult clients or challenging situations with professionalism and diplomacy.**Job Types**: Full-time, Permanent, Contract, Fresh graduateContract length: 12 months**Salary**: RM2,300.00 - RM3,000.00 per month**Benefits**:- Health insuranceSchedule:- Day shiftSupplemental pay types:- Performance bonus**Language**:- speak and write fairly in English. (required)Ability to Commute:- Batu Ferringhi (required)Ability to Relocate:- Batu Ferringhi: Relocate before starting work (required)
