Job Title:Administrative Assistant (Administration & Office Support)
Working Hours:9am to 5pm (Mon-Fri); 9am to 1pm (Sat)
At Atlantic Elevator, we take pride in our comprehensive services that cover the entire lifecycle of lifts and dumbwaiters – from supply and delivery to installation, testing, commissioning, inspection, maintenance, and repairs. Our commitment to safety, quality, and efficiency has earned us a trusted position in the industry.
Requirements:
Proficiency in both written and spoken English and Malay.
Mandarin-speaking candidates will be prioritized, particularly those with effective communication skills for interacting with counterparts in China.
Proficiency in common office software, including Microsoft Office (Word & Excel) and email applications.
Strong organizational skills with the ability to prioritize tasks efficiently, manage time effectively, and maintain attention to detail.
Positive and professional attitude in interactions with clients, visitors, and colleagues.
Flexibility to handle various tasks and adapt to changing priorities in a dynamic work environment.
High level of integrity and professionalism.
Ability to work independently and as part of a team.
Previous experience in an administrative or accounting role is preferred.
Valid driving license in Malaysia, along with personal transportation.
Residing within the Subang Jaya area is preferred.
Fresh graduates are encouraged to apply. Training will be provided.
Additional Requirements as Accounts Executive:
Experience with payroll processing and statutory compliance (EPF, SOCSO, PCB).
Proficiency in accounting software.
Prior experience in managing audits and liaising with auditors is advantageous.
Responsibilities:
As Admin Assistant:
Handle and organize paperwork, documents, and files.
Maintain and update office records.
Manage communication channels, including answering phones, responding to emails, and handling customer inquiries or complaints.
Ensure timely correspondence and responses.
Coordinate travel arrangements for employees, if needed.
Manage office supplies and maintain stock levels.
Uphold confidentiality and handle sensitive information with discretion.
Resolve administrative issues and challenges promptly.
Represent the company with a positive and professional demeanor.
Prepare meeting materials, agendas, and minutes.
Perform other duties as required by the supervisor.
As Accounts Executive:
Prepare and issue invoices as needed, ensuring accuracy and timeliness.
Track and reconcile customer payments to maintain up-to-date records.
Perform monthly bank reconciliations to ensure all transactions are accounted for and discrepancies are resolved.
Prepare and present monthly income statements.
Monitor and record purchases, ensuring all supplier invoices are processed accurately and payments are made on time.
Maintain an organized filing system for all payment records, ensuring ease of access and compliance with auditing requirements.
Assist with payroll preparation and processing, ensuring accuracy and compliance with company policies and regulations.
Manage monthly statutory payments, including EPF, SOCSO, and PCB, ensuring timely submission.
Monitor and manage insurance renewals and road tax for company-owned vehicles and properties.
Provide necessary documentation and respond to auditor inquiries during the annual financial audit.
Perform other duties as required by the supervisor.
Company InformationRegistration No. 273514-U#J-18808-Ljbffr