Admin Assistant / Executive

Key Responsibilities:
Manage day-to-day office operations, including ordering supplies, coordinating with vendors, and overseeing maintenance tasks.Monitor office equipment and supplies, ensuring everything is well-stocked and functional.Maintain a clean, organized, and welcoming office environment.Organize and manage office files, records, and databases, ensuring accuracy and easy retrieval.Handle incoming and outgoing correspondence, including email, mail, and courier services.Prepare and format documents, reports, and presentations as required.Serve as the first point of contact for visitors and clients, providing a positive and professional experience.Answer and direct phone calls, take messages, and handle inquiries in a courteous manner.Ensure the front desk is well-maintained and organized at all times.Arrange and schedule meetings, coordinate meeting rooms, and prepare necessary materials or equipment.Support team members with scheduling, reminders, and following up on tasks and deadlines.Arrange travel bookings, accommodations, and itineraries for employees as needed.Any other related ad-hoc duties as and when required. Key Requirements:
High school diploma or equivalent; experience in administration or a related field is a plusAbility to work independently and as part of a team.Positive, proactive attitude with a strong customer service orientation.Proficient in Mandarin to effectively communicate with Mandarin-speaking clientsFresh graduated are welcome