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ResponsibilitiesCopy, scan, and file various project-related documents, ensuring accuracy and compliance with project standards.
Review and/or edit incoming and outgoing documents including contracts for completeness, accuracy, and compliance with project standards.
Ensure that technical documents adhere to project specifications and regulatory requirements.
Review and update technical documents such as manuals, workflows, project drawings, and other relevant materials.
Distribute project-related copies to appropriate internal and external stakeholders as per project communication protocols.
Establish and maintain records of transmittals for documentation traceability.
Establish an effective systematic document control system in both physical and digital records.
Implement efficient archiving practices for completed projects.
Develop templates for future use to standardize document formats and streamline documentation processes.
Retrieve files promptly upon request by employees and clients, maintaining an organized filing system.
Manage the flow of documentation within the organization, ensuring timely access to relevant information and accurate filing, tracking, and retrieval of project-related documents.
Implement a version control system for all project documents, ensuring that the latest revisions are accessible to the relevant team members.
Maintain strict confidentiality around sensitive information and terms of agreements.
Adhere to data protection regulations and project confidentiality requirements.
Provide necessary support to project team members regarding document-related inquiries.
Ensure compliance with ISO 9001 and ISO 45001 standards regarding document control and management.
Maintain documentation in accordance with ISO standards, including version control, document numbering, and document retention.
Requirements and SkillsDiploma or degree in Document Management, Project Management, or a related field.
Proven work experience as a Document Controller or similar role.
Familiarity with project management and Malaysian engineering regulations, codes, and standards.
Proficiency in document control software and tools.
Knowledge of Electronic Document Management Systems (EDMS).
Proficient typing and editing skills.
Commitment to document accuracy.
Data organization, attention to detail, and ability to multitask.
CompanyKERJA-KERJA PENDAWAIAN ELEKTRIK UNTUK BANGUN PEJABAT, RUMAH DAN SEBAGAINYA YANG BERKAITAN.
Company InformationRegistration No.
201401000188#J-18808-Ljbffr