Admin Assistant

Job specification for a position of Administration Clerk cum Office Assistant for Rekabrick (M) Sdn Bhd will cover related job scope as follows:
To prepare and ensure all documents such as claims, petty cash, purchase request, payment voucher, official letters and forms, invoices, contracts, receipts, etc. are in proper order.
Perform daily operational and administrative duties such as bookkeeping, data entry, mailing, scanning, copying and filing documents, issue invoice and receipt of payment, attend to customer, supplier, and authorities enquiries, phone calls, and maintaining the office cleanliness and facilities running smoothly.
Sort and forward incoming emails and mails, and prepare and send outgoing mail.
Assist in resolving any administrative problems.
To assist in the purchase of construction materials.
To assist in the preparation of Standard Operating Procedure, Policies and ISO.
To assist the Inhouse Team to coordinate and arrange meetings with staff, consultants, contractors, and vendors.
To assist in drafting minutes of site meetings as and when required.
Update daily activities report to superior.
To handle and expedite progressive billing, project, operation and office expenses, staff claims, miscellaneous billing and follow-up on collections from clients. Record all the expenses and income.
To be responsible for performing clerical and administrative duties in an office setting and support of business operations within a department and assist all the administrative, management and operation staff by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings, and serving drinks.
Any other duties assigned by the management or superior.#J-18808-Ljbffr