Synnex (Thailand) Public Company Limited View all jobs
Job Purpose:
Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning.
Manage Company facilities, including space planning, vendor contracts and relations, office function and services.
Serve as primary liaison between company staff and building management, providing information, answering questions, and responding to requests.
Maintain an efficient, productive, clean, healthy, and positive office environment for the best employee experience.
Responsibilities:
Coordinate office activities and operations to secure efficiency and compliance to company policies.
Manage phone calls and correspondence (e-mail, letters, packages, etc.).
Provide general support to visitors, including creating Wi-Fi login and temporary access cards (if required).
Provide general support to new joiners and resigned staff, including printing and activating/deactivating Staff ID for new joiners & resigned staff.
Organize, store, and print company documents as needed.
Coordinate with printing suppliers for name card printing.
Maintain office efficiency and ensure a professional, clean, and healthy workplace environment.
Conduct inspections & maintenance of office furniture and equipment.
Appoint professional pest control for regular service to ensure a pest-free work environment.
Report and follow up on the wear and tear of building facilities to building management.
Research new deals and suppliers for office furniture and necessary equipment purchases.
Onboard new suppliers in Ariba, submit quotations for management approval, create purchase orders, and follow up on order fulfillment.
Track stock levels of office supplies and stationery to avoid interruptions in standard front office procedures.
Collect expenses invoices (e.g., electricity bills, cleaning service, rental, etc.)
for approval and follow up on payments.
Ensure timely license applications and renewals (e.g., MBPJ License).
Maintain a contact list of suppliers and service providers.
Safekeep all office keys.
Support budgeting and bookkeeping procedures, prepare regular reports, and create/update records.
Schedule meetings between employees and clients and manage the meeting room schedule.
Handle queries from managers and employees and assist colleagues whenever necessary.
Knowledge, Skills and Experience:
Good command of communication skills, both spoken and written in English.
Good command of general administration and office protocol.
Good organizational skills.
Strong communication and interpersonal skills.
Good sense of responsibility and teamwork.
Carefulness at work.
Open-minded and strong service mindset.
Ability to work independently with little guidance from the Manager.
What's In It For You?
Elective Benefits:Our programs are tailored to your country to best accommodate your lifestyle.
Grow Your Career:Accelerate your path to success with formal programs on leadership and professional development, and many more on-demand courses.
Elevate Your Personal Well-Being:Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
Diversity, Equity & Inclusion:Valuing every voice is how we succeed.
Join us in celebrating our global diversity through inclusive education and meaningful peer-to-peer conversations.
Make the Most of our Global Organization:Network with other new co-workers within your first 30 days through our onboarding program.
Connect with Your Community:Participate in internal, peer-led inclusive communities and activities.
Don't meet every single requirement?
Apply anyway.
At Tec D, a TD SYNNEX Company, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity, and inclusion.
If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply.
You may be exactly the person we're looking for!
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