Admin Executive

Responsibilities: Provide comprehensive administrative support to the operations department and other supporting departments. Manage executive schedules, prepare correspondence and edit documents. Organize and coordinate meetings, including preparing agendas and arranging meeting rooms. Maintain physical and electronic documents and ensure compliance with company policies. Provide administrative assistance and track project progress. Handle sensitive information with discretion and maintain professionalism. Acting as the central communication point in the company for delivering messages, reports, and instructions. Preparing essential documentation such as reports, meeting minutes, and memos. Ensuring office cleanliness and managing office supplies and equipment. Liaising with government sectors and third parties as necessary. Understanding and following government license application processes and renewal requirements. Managing company licenses and ensuring all necessary documents are obtained and renewed. Managing company properties and reporting any damage or missing items. Supervising the Admin department staff and ensuring compliance with company policies. Ensuring implementation of administrative policies and revising the manual when necessary. Understanding and maintaining the Quality Management System. Perform other administrative tasks as assigned and continuously improve processes and procedures. Requirements: Diploma/Bachelor in Business Administration or equivalency. Minimum three (3) years of working experience in administrative roles or related fields. Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel). Strong written and verbal communication skills in English and Bahasa Malaysia. Excellent organizational skills and detail-oriented. Knowledgeable in License and Permit application Strong supervisory and leadership skills. Knowledge of office management systems and procedures. Ability to meet task's datelines. Good time management skills and the ability to prioritize work. Disciplined, able to accept instructions and have a high work ethic. Knowledgeable about scheduled waste management as well as its laws and regulations.
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