Job Description: Administrative Staff
We are seeking a motivated and detail-oriented Administrative Staff member to join our dynamic team. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth day-to-day operations, and supporting the overall efficiency of the business.
Key Responsibilities:
1. Quotations and Invoices
Prepare accurate and timely quotes for clients.Generate and manage invoices, ensuring they are sent to clients promptly.
2. Photo Reporting
• Create and maintain detailed photo reports for projects or tasks as required.
3. Daily Accounts Management
Handle day-to-day bookkeeping and maintain financial records.Track expenses and ensure proper documentation.
4. Duty Roster Management
Develop and maintain duty rosters for staff.Ensure schedules are communicated effectively to all team members.
5. Client Follow-Up
Call clients to follow up on outstanding payments professionally and courteously.Build positive relationships with clients through effective communication.
6. General Administrative Duties
Support the management team with administrative tasks as needed.Maintain an organized filing system for records and documents. Key Skills and Qualifications: Proven experience in administrative or office roles.Strong organizational and multitasking skills.Excellent written and verbal communication skills.Proficiency in MS Office (Word, Excel, PowerPoint) and accounting software.Ability to handle sensitive information with discretion.Problem-solving skills and attention to detail.Basic knowledge of accounts or bookkeeping is an advantage. Work Hours:
• 9am till 6pm Monday-Friday
Why Join Us?
Opportunity to work in a supportive and growth-oriented environment.Competitive compensation package.Training and professional development opportunities.
If you are enthusiastic, reliable, and eager to contribute to a fast-paced team, we encourage you to apply!
How to Apply:
Please send your CV and a brief cover letter to [your email address]. Include "Administrative Staff Application" in the subject line.