Job Descriptions- Responsible for managing the daily administration of offices, villas and homestay of related companies.- Make appointments, meeting minutes, itineraries and general correspondence.- Willing to take on more job responsibilities when needed.- Perform ad hoc tasks as needed.- Assist the director for day -to -day office activities or operations.- Answer incoming calls, retrieve messages and short messages and redirect calls as needed.- Manage general office management such as ordering stationery and basic supplies of office necessities.- Maintain a systematic filling of documents.- Update and maintain office policies and procedures.- Ensure all tasks and SOPs are maintained properly and smoothly.- Responsible for managing the daily travel of the company.- Handle bill payment matters.- Carry out general operational work in the form of hands-on that require physical abilities inside the office or outside the office including villas and company homestays.- Provide the needs of the company's offices, villas and homestays by implementing administrative systems, procedures, policies and monitoring administrative work.- Maintain workflows by reviewing methods, implementing cost reductions and developing reporting procedures.- Establish and review systems and procedures by analyzing operations, record keeping systems, office layouts, budgeting staffing needs and implementing changes.- Ensure the operation of the company's office equipment, villas and homestays is safe to use, complete the needs of the company's office, villa and homestay by contacting suppliers for repairs/purchases, updating equipment inventory, evaluating new equipment and appliances.- Maintain inventory supplies, anticipate needed supplies, place and expedite orders for supplies and confirm receipt of supplies.- Ability to work under minimum supervision and able to multitask and prioritize daily workload.- Excellent & proficient in English, written and spoken skills in is a must.- Well-versed with Microsoft-Office i.e., Outlook / Word / Excel / PowerPoint.- Experience in information finding or research using reliable search engine.- Good organizing / follow-up / co-ordination / prioritization skill.- Being secretive, assertive, and professional in carrying out works.- Good interpersonal skills.- Able to be Multi-tasking and complete works within tight deadlines.- Enjoy travelling when work require.**Job Types**: Full-time, Permanent**Salary**: RM1,800.00 - RM2,000.00 per month**Benefits**:- Free parkingSchedule:- Monday to Friday- Weekend jobsSupplemental pay types:- Attendance bonus- Commission pay- Overtime pay- Performance bonus**Experience**:- Administrative: 1 year (required)Expected Start Date: 01/01/2024
