United Park Management is a management company appointed by the Developer, IPark Development Sdn Bhd for Security Services and Landscape Maintenance in our Gated and Guarded Industrial Park.
We are currently seeking a talented Administrative Assistant to join our team.
Responsibilities:
To create and upkeep record/checklist of inventory items i.e. maintenance equipment/items in the company's filing system.
To prepare and issue Purchase Orders on procurement items as needed.
To compile and submit complete documents for expense reimbursement claims to the finance/account department.
To create, update and maintain database records i.e. operators info/contact list, emergency and/or key personnel contacts, etc.
To check attendance records and handle Overtime (OT) summary/calculation for foreign workers.
In charge of Visitor Management System (VMS) application matters, such as checking and verifying various application information, including entering, updating, and maintaining accurate data of RFID requests in the VMS.
To compile and generate monthly maintenance reports (i.e. landscaping, security, visitor management system, etc).
To support Executive/Senior Manager by producing, modifying and/or distributing various forms, spreadsheets, manuals/handbooks, presentations, minutes of meeting, and/or miscellaneous type-written information for operators.
To attend inquiries/feedback correspondence (via emails, messages, and/or inbound calls) and report to Executive/Senior Manager for immediate action.
To assist in planning in-house activities/programmes and provide necessary support.
To assist with ad hoc duties as assigned by Executive/Senior Park Manager.
Requirements:
Minimum SPM or equivalent.
Fresh graduates are encouraged to apply.
Proven experience as an administrative office staff.
Excellent written and verbal communication skills.
Proficiency in MS Office and Google Office (Word, Excel, and PowerPoint in particular).
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