Administrative Assistant

JOB PURPOSE- Assist in the management of all aspect of MDD operations and ensure the smooth and efficient running of the Administration section. MDD herewith covers SHT and MDD hub operations.KEY RESPONSIBILITIES- Coordinate matters relating to MDD operation with HR, IT and Facility departments.- Comply with and maintain knowledge of applicable rules and legislation, regulations, and standards required in the MDD business operation. Ensure on time renewal of all related business license.- Manage 3rd party contractors, review contractor/supplier performance and identify opportunities for operating cost reduction. Ensure on time renewal of all related contracts.- Assist HR in ensuring the required doses of hepatitis vaccination for relevant warehouse staff is administered timely.- Manage procedures for requesting, ordering, verifying and paying of all purchases especially on cash purchase, thus handling petty cash.- Coordinate with Finance and Procurement on MDD expenses via Ariba entries, accruals, monitor CAPEX and record keeping of MDD assets.- Manage reception counter activity including receive, sort and forward incoming mail. Assist in flight and hotel booking, prepare relevant claims report on time.- Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, telephone, network connection, etc.- Ensure adherence to Company's SOP, ISO, GSDP, GDP, GDPMD, GMP, Code of Conduct, 5S and EHS policies.- Perform other duties as assigned as and when required by the management.- To lead and assist on all stock count initiated.**REQUIREMENTS**:- At least 1 year experience in similar role**Salary**: RM1,500.00 - RM2,000.00 per monthSchedule:- Monday to FridayAbility to commute/relocate:- Bukit Jelutong: Reliably commute or planning to relocate before starting work (required)