**Job Title: Administrative Associate**
**Company: AirAsia Group Berhad**
**Location: Malacca City, Melaka, MY**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 3**
---
**Company Overview:**
AirAsia Group Berhad is a leading low-cost airline in Asia, connecting travelers to innovative and quality travel experiences. We are committed to fostering a professional yet vibrant work environment that encourages our team members to think and act like entrepreneurs. We recognize the importance of a diverse workforce and are dedicated to creating an inclusive workplace culture.
---
**Job Summary:**
As an Administrative Associate, you will provide comprehensive administrative support to ensure the efficiency and effectiveness of operations. This part-time role requires a proactive and adaptable individual to manage a variety of tasks, from office management to communication with team members and stakeholders. Your contributions will play a critical role in driving the success of our team while enabling the organization's growth in the airline industry.
---
**Key Responsibilities:**
1. **Administrative Support:**
- Manage scheduling and calendar coordination for key team members.
- Prepare and edit documents, reports, presentations, and correspondence.
- Maintain organized files, both digital and physical, ensuring easy access to information.
2. **Communication Management:**
- Act as the first point of contact for internal and external communications, responding to inquiries and addressing issues efficiently.
- Facilitate clear and effective communication between team members, departments, and stakeholders.
3. **Data Management:**
- Assist in data entry, analysis, and management of databases and spreadsheets to support decision-making processes.
- Maintain confidentiality of sensitive information while processing data accurately.
4. **Project Coordination:**
- Support project management efforts, tracking deadlines and coordinating team tasks.
- Participate in project meetings, taking minutes and following up on action items.
5. **Resource Optimization:**
- Identify and implement process improvements to enhance productivity and teamwork.
- Collaborate with team members to maintain an organized workspace and ensure efficient supply management.
6. **Customer Service:**
- Address customer inquiries and support customer service initiatives, ensuring a positive experience for all stakeholders.
- Assist in the preparation of marketing materials and communications as necessary.
---
**Requirements:**
**Education and Experience:**
- Minimum of 3 years of experience in an administrative or similar role, preferably in the aviation or travel sector.
- A bachelor's degree in Business Administration, Management, or a related field is preferred.
**Skills and Abilities:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Resourceful in problem-solving and demonstrating resilience in challenging situations.
**Personality Traits:**
- Resourceful: Possesses the ability to find quick and clever ways to overcome difficulties.
- Resilient: Demonstrates the ability to bounce back from setbacks and maintain a positive attitude.
**Soft Skills:**
- Adaptability: Open and able to adjust to new situations, priorities, and challenges easily.
- Communication: Excellent verbal and written communication skills, ensuring clear and concise information relay.
---
**Benefits:**
- Profit sharing opportunities based on performance.
- Company transportation services to support travel needs.
- Life insurance coverage to provide peace of mind for you and your loved ones.
---
**Working Environment:**
At AirAsia Group Berhad, we cultivate an atmosphere where employees are encouraged to think and act like entrepreneurs. We value and reward creative thinking and individuality while supporting a collaborative team spirit.
---
**Application Deadline:**
Please submit your application by *October 19, 2024*.
---
**Equal Opportunity Statement:**
AirAsia Group Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity, sexual orientation, religion, national origin, disability, or any other characteristic protected by applicable law.
**Join us and be part of shaping the future of travel!**How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.