This position is mainly responsible for handling the Company's administrative and clerical duties, which includes systematic filing, handling the administration aspects of human resources affairs such as team recruitment, employee relations, and managing financial affairs such as file management for invoices and bills.
This personnel will be working closely with the Management/Business Owner to achieve the Company's people and growth strategy. As an admin personnel, the major role is to assist higher-level managers by shouldering delegated responsibilities. The person must have the ability to work independently, possess good decision-making capabilities, and work collaboratively with internal and external parties.
Job Highlights
Opportunities for advanced learning
Enjoy a fair work-life balance
(For Part-Time) – The position is suitable for students or part-time job seekers with relevant working skills, which may be up to 5 hours a day or up to 32 hours per week, depending on availability. This is to be discussed during the interview. The tasks are mostly computer and software-based; however, he/she is expected to be physically available at the Company premises to carry out the given tasks.
Job Responsibilities
Coordinate administrative duties as per Company's business operations, supporting clerical tasks for Human Resources and Finance departments such as data entry, files and documents, emails and correspondences, and scheduling work and meetings.
Handle office administration such as work schedules, dealing with external parties, business travel arrangements, and responding to routine and non-routine correspondences.
Provide technical support to the Company's marketing and sales department, including media preparation, acting as a customer service representative, documentation, and related tasks, and preparing shipment of packages as per clients' requests to ensure smooth and efficient delivery.
Organize and maintain operational data entry into the system, maintaining files and documents, and compiling work reports.
Keep up with the latest statutory requirements, employment laws, and regulations, ensuring the Company's policy aligns with the latest changes.
Collaborate with team members from other departments in pursuit of the Company's goals and objectives.
Job Requirements
Open to anyone with at least a Diploma/Bachelor in Business Administration, Business Studies, Human Resources, Entrepreneurship, Business eCommerce, Logistics & Transportation, or a related field.
Highly proficient in spoken and written English and Bahasa Malaysia.
At least 2 years of working experience in a relevant industry and a willingness to learn and adapt quickly.
Must have strong communication and presentation skills, as well as strong decision-making capabilities.
Prior working experience in a related industry will be an advantage for adapting to tasks such as office procedures and basic data entry processes.
Required skills: Competent in using computer applications such as Microsoft Office Word and Excel, Google Drive, Google Sheets, Docs and Slides, Forms, and Email.
Preferred skills: People Skills, Customer Service Skills, Analytical Skills.
The applicants with unique personalities, along with additional characteristics such as the following, may be considered for a full-time position, according to their education background, working skills, and competencies:
A meticulous and detail-oriented person.
A good communicator and a great team collaborator with a positive work attitude.
Willingness to learn, highly energetic, and a strong desire to pursue the Company's vision.
Conscious of timelines and deadlines, completing tasks on time with minimal supervision.
Able to work independently, demonstrating good work ethics, a pleasant personality, positive attitude, flexibility, self-motivation, trustworthiness, and resourcefulness.
Strong desire to learn along with professional drive, energetic, and eager to tackle assigned tasks.
He/She who possesses leadership qualities, high self-motivation, and outstanding problem-solving capabilities, along with up to 1 year of working competency experience, can advance his/her career to positions such as Business Administrator, Assistant Manager, HR Admin Executive, or roles in other Departments deemed suitable for his/her competencies and passion.#J-18808-Ljbffr