Role description: The ideal candidate will be responsible for managing a diverse range of administrative activities, with a primary focus on supporting the Project Management Office (PMO) and ensuring seamless operations. The Administrative Services Coordinator will play a crucial role in onboarding and offboarding business partners, managing file shares, coordinating internal and external communications, and providing general administrative support.
Role ResponsibilitiesHandle general administrative activities, including onboarding/offboarding, file share management, mail coordination, and travel arrangements.Act as the primary contact for general PMO matters.Facilitating communication with all stakeholders regarding project office activities.Collaborate with support groups or teams to ensure daily tasks' successful completion.Create, maintain, or terminate user accounts.Process requests for laptops, accessories, and optional peripherals.Coordinate deliveries and manage loan laptops if necessary.Process badge requests, including activation and deactivation and handle badge returns and related communications.Execute W-Lan (Wi-Fi) requestsManage visitor bookings, flex desks, meeting rooms reservations, and large meeting room bookings.Monitor supply levels and coordinate bookings for internal colleagues.Assist Team Lead in any assigned tasks Qualifications RequirementsMinimum Diploma in IT related field Proven 1-2 years of experience in administrative roles, preferably in a project management office.Proficient in Microsoft Office suite, especially with Sharepoint. PreferencesExceptional organizational abilities with a keen attention to detail.Ability to prioritize tasks and manage multiple tasks simultaneously.Excellent communication and interpersonal abilitiesProactive problem-solving attitude with the ability to anticipate issues.Proven ability to manage time efficiently and meet deadlines. Others:Working hours from Monday through Friday 8:30am to 6:00pm. Ability to provide support during and outside regular business hours maybe required