Purchasing, Finance & Operation ExecutivesThis job is for Purchasing, Finance & Operation Executives at Inetolgift, a custom corporate gift company in Malaysia. You might like this job because it involves managing vendors, coordinating sales orders, and ensuring timely delivery & payment processes.
Job Type:Full-Time
Location:Eco-Sky Jalan Ipoh
Company DescriptionInetolgift is a customised corporate gift company based in Malaysia. We specialize in providing innovative and sustainable gifting solutions to multinational corporations (MNCs) across diverse industries such as Insurance, Banking, Oil & Gas, and IT. Our curated selection of corporate gifts reflects our dedication to sustainability and social responsibility.
Job ResponsibilitiesProcurement to Payment Responsibilities:
Source and contact vendors for quotations.
Perform negotiations on pricing, deadlines, and terms & conditions.
Implement cost control measures and effective payment terms to ensure stable cash flow management.
Work closely with Outsourcing Accountant on document support and reconcile documents with statements.
Prepare purchase orders for selected vendors and ensure end-to-end coordination within committed deadlines.
Facilitate communication and collaboration between various departments involved in every confirmed sales order.
Define sales order scopes, objectives, and timelines in collaboration with customers and department heads.
Establish clear messaging for each department involved in the process of expediting sales orders.
Coordinate resources, including personnel, budget, and equipment, to ensure efficient project execution.
Monitor project progress, identify issues or delays, and implement corrective actions as needed.
Conduct regular meetings and status updates to keep all parties informed of project status, milestones, and risks.
Develop and maintain strong working relationships with department PIC.
Implement project management tools and software to facilitate tracking, reporting, and documentation of project activities.
Provide leadership and guidance to project teams, motivating them to achieve project objectives effectively and efficiently.
Evaluate project outcomes and identify opportunities for improvement in interdepartmental coordination and project management processes.
Order Delivery Flow to Receivable Responsibilities:
Expedite logistic administrative work and ensure timely arrangements are made.
Coordinate with logistics and delivery teams to ensure accurate and timely delivery of products or services to customers.
Verify delivery documentation, including packing lists, invoices, and shipping manifests, for completeness and accuracy.
Generate invoices promptly based on delivery records and contractual agreements.
Monitor receivable accounts and follow up on outstanding invoices to ensure timely payment.
Resolve billing discrepancies or disputes with customers or internal stakeholders.
Collaborate with sales, customer service, and finance teams to streamline processes.
Maintain accurate records of deliveries, invoices, and payment statuses in the company's accounting system or database.
Provide regular reports on receivable status, aging, and collection efforts to management.
Ensure compliance with company policies, accounting standards, and regulatory requirements related to receivables.
Resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.
Prepare reports for monthly review, including sales funnel report, sales numbers, outstanding payments, and outstanding receivables.
Job RequirementsRequirements:
Bachelor's degree in Business Administration or related field.
Proven experience of 3 years in coordination, procurement, and account support.
Strong leadership and organizational skills with the ability to manage multiple priorities.
Excellent communication, negotiation, and problem-solving skills.
Proficiency in project management tools and accounting software.
Mission-oriented.
SkillsCoordinating
Global Sourcing
Generally Accepted Accounting Principles
Administrative Support
Logistics Management
Company BenefitsWe go beyond traditional on-the-job training by providing a comprehensive approach to nurture personal and professional advancement.
Experience Level4 - 7 Years of Experience
Senior Executive
Job SpecializationClerical, Administrative & Secretarial, General / Cost Accounting, Supply Chain & Logistics
Company ProfileInetolgift is a reputable company that specializes in offering comprehensive gifting solutions. With a remarkable track record of over 20 years in the industry, they have earned a strong reputation as a trusted partner for businesses seeking exceptional gifts for different occasions and recipients. Inetolgift's deep expertise in the gifting realm enables them to provide creative and personalized solutions that cater to the specific requirements and preferences of their corporate clients.#J-18808-Ljbffr