Position: Events Administrator InternshipCompany Overview: Majesty Event Management is a dynamic and innovative event management company specializing in corporate events. We are committed to delivering memorable experiences and exceptional service to our clients. We are seeking an organized and detail-oriented Events Administrator to join our team and contribute to the smooth execution of our events.Position Overview: The Events Administrator will play a crucial role in supporting the planning, coordination, and execution of events. This position involves a blend of administrative duties, client communication, and logistical support. The ideal candidate is a proactive and organized professional with excellent communication skills and a passion for event management.Key Responsibilities:-Event Coordination:-Assist in planning and organizing events, including scheduling meetings, booking venues, and arranging logistics.-Maintain and update event timelines, budgets, and checklists to ensure all event details are accurately tracked.-Coordinate with vendors, suppliers, and service providers to secure necessary event resources.-Administrative Support:-Provide administrative support to the event management team, including preparing contracts, invoices, and other documentation.-Manage event-related communications, including responding to client inquiries, confirming details, and following up on action items.-Maintain accurate and organized records of event-related documents, correspondence, and reports.-Client and Vendor Relations:-Serve as a point of contact for clients and vendors, ensuring clear and professional communication.-Assist in negotiating contracts and agreements with vendors and service providers.-Coordinate client and vendor meetings, and ensure all parties are informed of event details and updates.-Logistics Management:-Oversee logistical aspects of events, including transportation, accommodation, catering, and equipment rentals.-Coordinate event setup and teardown, ensuring all elements are in place and timelines are adhered to.-Address and resolve any on-site issues or challenges that arise during events.-Marketing and Promotion:-Assist in the creation and distribution of marketing materials, including event invitations, brochures, and social media content.-Support promotional efforts to increase event attendance and visibility.-Post-Event Evaluation:-Assist in gathering feedback from clients, attendees, and vendors to evaluate event success.-Prepare post-event reports and analysis, highlighting successes and areas for improvement. [Apply now at https://my.hiredly.com/jobs/jobs-malaysia-megaleio-events-sdn-bhd-job-administrator-internship]
Job Requirements for Event Administration Internship:-Education:-Currently enrolled in or recently graduated from a degree program in Event Management, Hospitality, Business Administration, or a related field.-Skills and Abilities:-Organizational Skills: Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.-Attention to Detail: Keen attention to detail, ensuring accuracy and quality in all administrative tasks.-Communication Skills: Excellent verbal and written communication skills. Comfortable interacting with clients, vendors, and team members.-Interpersonal Skills: Strong interpersonal skills, including the ability to work well in a team environment and communicate professionally with diverse groups of people.-Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with event management software, CRM systems, or other relevant tools is a plus.-Problem-Solving: Ability to troubleshoot issues and find practical solutions in a fast-paced environment.-Adaptability: Flexible and able to adapt to changing priorities and work under pressure.-Customer Service: Experience or a strong interest in customer service. Ability to maintain a positive and professional demeanor when interacting with clients and event attendees.