Analyst, Procurement AssurancePosted On : December 2, 2024
Location : Kuala Lumpur
Job Function : Contracts & Procurement
Employment Type : Permanent
The Analyst, Procurement Assurance is responsible for planning, organizing, assisting, and controlling the execution of Contract & Procurement Planning and Control throughout the Contracting and Procurement life cycle from Budget to Procure and Procure to Pay processes in accordance with Company's Contracting & Procurement (C&P) Model within the boundary of Company's Norms and Petronas PPS to ensure compliance and mitigate any Non-Cost Recoverable (NCR) risks.
This is an individual contributor role that requires interfacing cross-functionally within the organization, Petronas, and Functional Team in HM.
KEY ACCOUNTABILITIES
Budget to Procure (B2P) Process Delivery– Assist to consolidate business requirement periodically from CP Delivery Teams supporting assigned Business Function/s.
Provide Data, Process and System support for contract handover and Contract Kick-off meetings for Buyer and Contract Holder (CH).
Assist in monitoring contract requirements at service commencement (BG/PG/Insurances etc.)
are obtained, validated, and centrally filed.
Procure to Pay (P2P) Process Delivery– Provide support to the Category Team's delivery of Maximo Contract & PO/RO & Contract Certification Process to ensure compliance to Company's procedure and PPS.
Support the buyer/senior buyer on any commercial negotiations.
Demand Management– Provide support to the Category Team's delivery of Maximo Contract & PO/RO & other processes to ensure compliance to Company's procedure and PPS.
Provide support for any Maximo & ERP system changes, implementations, and migration if required.
Resource Planning– Assist to match demand and available resources effectively, identify gaps and address them appropriately.
Assist to manage resources optimally to meet demand without compromising safety, efficiency, cost effectiveness and full compliance.
Company's Tender Committees (TCs)– Assist TC Secretary in organizing or scheduling the meeting as defined tasks aligned with Company policy/procedures.
Ensure alignment of internal governance on pre-award as control measures to ensure compliance and commercial value creation for the company and Joint Venture (JV) Partners.
Governance and Assurance– Assist in preparing the functional periodical self-assessment to assure compliance with Budget to Pay (B2P) processes against requirements set in PPS and Company's guidelines.
Assist in the implementation of applicable procedures and guidelines and affect compliance to statutory and legislative requirements.
System & Reporting– Provide support to Sr Analyst on Team's delivery Internal and external reporting to ensure compliance to Company's procedure and PPS.
Conduct Procurement refresher training and ERP System training as required.
Performance Management– Assist in consolidating functional performance including analyst output of defined performance measures by the CP.
Assess and identify gaps against expected performance outcome and implement improvement measures.
Continuous Improvement (CI)– Prepare & provide data and support in the implementation of identified and agreed CI initiatives.
Stakeholder Management– Assist senior analyst in identifying relevant internal and external stakeholders, develop and update Team's stakeholder engagement plan on an annual basis if required.
Talent Management– Gather, consolidate, and track core and technical competencies with the Company Job Competency profile (JCP), analyze gaps and propose/agree close-gap measures.
REQUIREMENTS AND QUALIFICATIONS
Possess at least a bachelor's degree in Procurement, Business, IT, Statistics or any relevant discipline from recognized universities/academic institutions.
Possess at least a Diploma of any discipline with not less than 8 years relevant experience in PSC environment.
Possess at least five (5) years' experience in the PSC environments or Oil & Gas Industry.
Experience in Oil & Gas services company is an added advantage.
Core Competency
Contract Development (Aware)
Negotiation (Aware)
Risk Management in Procurement (Aware)
Relationship Management (Aware)
Market Analysis and Intelligence (Aware)
Strategy Development (Aware)
Tender Processes (Learn)
Procurement processes and System (Learn)
Contract Execution Support (Aware)
Supplier Performance Monitoring (Aware)
Technical Competency – Relevant Category Management whichever is relevant for the role:
Introduction to Logistics Activities in E&P (Aware)
Introduction to Drilling and Completion Activities (Aware)
Introduction to Facilities and Operations Activities (Aware)
Introduction to G&G Activities (Aware)
Definition:
Aware – Able to identify and describe key concepts
Learn – Able to use, apply and distinguish principles, theories, tools and practices with supervision
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