Contract Administrator (Design & Build)

Position Responsibilities 


-Develop and maintain a comprehensive database of technicians, vendors, and contractors.


-Manage a resource directory of service providers, ensuring up-to-date contact information and offers.


-Assist in updating the Preventive Maintenance handbook as needed.


-Cultivate positive relationships with contractors and service providers.


-Advocate for timely and cost-effective services, addressing any issues during delivery.


-Monitor service statuses for outlets.


-Ensure transparency in budget tracking for maintenance works.


-Implement risk mitigation strategies to minimize disruptions.


-Establish standard pricing guidelines for servicing and parts procurement.


-Define quotation formats and submission timelines for maintenance projects.


-Maintain accurate records of technicians, vendors, and contractors.


-Update the resource directory regularly.


-Stay informed about service activities and metrics.


-Identify and mitigate potential risks to service delivery.


-Ensure standard pricing and quotation processes are followed.


-Prepare accurate cost estimates for maintenance and repair projects based on assessment and requirements.


-Collaborate with stakeholders to establish budgets for maintenance works, ensuring alignment with organizational goals and financial constraints.


-Monitor expenses throughout maintenance projects, ensuring adherence to established budgets and identifying cost-saving opportunities.


-Analyze cost implications of different maintenance strategies to optimize spending and resource allocation.


-Negotiate contracts with service providers, ensuring favorable terms and cost-effective solutions for maintenance services.


-Collaborate with stakeholders to expedite the approval of quotations, escalate delays to management when necessary, and review quotation status and contractor issues daily.

(Apply now at
; Requirements:-  Qualifications and Experience 


- At least Diploma/ Degree in Business Administrator/ Facilities Management/ Quantity Surveying/ Building Technology/ Engineering or its equivalent.


-Have at least 1 - 2 years of contract, general construction estimating experience, financial experience, engineering experience, or related field.


-Excellent negotiating and interpersonal skills.


-Ability to organize, plan, and strategize.


-Software excellent in Microsoft Office or Microsoft Project. Others will be advantage.


-Can work with minimal supervision.


-Must have excellent verbal and written communication skills.


-Self-motivated, discipline and proactive with the ability to work independently.
 a Necessity, not a Luxury