Position Responsibilities
-Develop and maintain a comprehensive database of technicians, vendors, and contractors.
-Manage a resource directory of service providers, ensuring up-to-date contact information and offers.
-Assist in updating the Preventive Maintenance handbook as needed. -Cultivate positive relationships with contractors and service providers.
-Advocate for timely and cost-effective services, addressing any issues during delivery.
-Monitor service statuses for outlets.
-Ensure transparency in budget tracking for maintenance works.
-Implement risk mitigation strategies to minimize disruptions.
-Establish standard pricing guidelines for servicing and parts procurement.
-Define quotation formats and submission timelines for maintenance projects.
-Maintain accurate records of technicians, vendors, and contractors.
-Update the resource directory regularly.
-Stay informed about service activities and metrics.
-Identify and mitigate potential risks to service delivery.
-Ensure standard pricing and quotation processes are followed.
-Prepare accurate cost estimates for maintenance and repair projects based on assessment and requirements.
-Collaborate with stakeholders to establish budgets for maintenance works, ensuring alignment with organizational goals and financial constraints.
-Monitor expenses throughout maintenance projects, ensuring adherence to established budgets and identifying cost-saving opportunities.
-Analyze cost implications of different maintenance strategies to optimize spending and resource allocation.
-Negotiate contracts with service providers, ensuring favorable terms and cost-effective solutions for maintenance services.
-Collaborate with stakeholders to expedite the approval of quotations, escalate delays to management when necessary, and review quotation status and contractor issues daily.
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; Requirements:- Qualifications and Experience
-At least Diploma/ Degree in Business Administrator/ Facilities Management/ Quantity Surveying/ Building Technology/ Engineering or its equivalent.
-Have at least 1 - 2 years of contract, general construction estimating experience, financial experience, engineering experience, or related field.
-Excellent negotiating and interpersonal skills.
-Ability to organize, plan, and strategize.
-Software excellent in Microsoft Office or Microsoft Project. Others will be advantage.
-Can work with minimal supervision.
-Must have excellent verbal and written communication skills.
-Self-motivated, discipline and proactive with the ability to work independently.
a Necessity, not a Luxury