Contract Office Administrator page is loaded Contract Office Administrator Apply locations Petaling Jaya, Malaysia time type Full time posted on Posted 2 Days Ago job requisition id R0029199 Job Description: At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women's health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.
Our Technical Operations division develops, manufactures and supplies high-quality products so our patients can live better lives. Creating and delivering life-changing products means getting it right first time is a shared responsibility, so our global manufacturing teams work closely together to ensure quality, accuracy and safety at all times. That means a culture of empowerment, where speaking up is valued, and growth and development are constant.
Ferring+You You will be tasked with overseeing and carrying out daily administrative duties. Your day at Ferring General Office Administration: - Country in Scope: Malaysia Vendor and contract management for general administrative services.
Raise the general PR/PO and verify invoices against contracts in the procurement system.
Maintain and renew office licenses, equipments and facilities.
Manage and ensure the quality of work performed by the office cleaner.
Manage office facilities and coordinate with service provider to ensure they are in working conditions.
Manage office supplies and pantry replenishment within the allocated budget.
Support the travel arrangements and confirm booking with travel agency for non-sales team.
Maintain the documentation system, including contract management database, training, filing and archiving system to comply with the company's SOP requirement.
Coordinate and work with the Company Secretarial firm to ensure the completeness of directors' information and timeliness of statutory submission as required by local regulations.
Organize events such as internal and external meetings, conferences, visits from guests, business conferences, etc.
Provide general secretarial duties to General Manager such as correspondence, scheduling appointments, email and mail processing, presentation, etc.
Order, coordinate setup of PC's and peripheral with OSS, remedy IT equipment defects by liaising with vendors, asset management, annual fixed assets physical count.
Coordinate with IT department and provide support to local office as required.
Finance: - E-invoice Project implementation
Monitor actual selling price deviation and work with Sales Admin for verification with approved quotation, tender contract, discount approved form
Audit and tax questionnaire
Administrative & operational activities for Supply Chain: - Country in Scope: Malaysia and Singapore
Coordinate on the shipment communication between customer service and local logistic provider and ensure proper filing of all records.
Coordinate with distributor and prepare the forms needed for supply chain/logistic related activity.
Raise PO on the ERP system for non-centrally planned products and follow up with the distribution hub for the timeliness of the shipments.
Raise PO on the ERP system for supply chain/logistic related services and verify invoices against contracts/quotations.
Inventory management to ensure adequate inventory level is maintained.
Coordinate on obsolete/damaged product destruction, follow up on the post destruction documentation to submit for the written-off process.
Participate in the annual physical inventory count at the warehouse (MY only) and follow up on the applicable variances to ensure the inventory is reconciled on the ERP system.
Compliance and Integrity: - Strict implementation and adherence to internal guidelines, instructions, processes and systems, local as well as global
Strict adherence to the local related regulations
Risk management: Inform timely on potential issues
Behind our innovation…There's you Educational requirements: Diploma Preferably 3 years of administrative experience Good command in English and writing skill 1 year contract Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member's contributions. Imagine the power of your career when it's Ferring + You.
Behind our purpose… There's you If our mission and your vision are aligned, please apply!
We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.
Location: Ferring Malaysia Supporting our employees' family building journeys At Ferring, we're committed to advocating everyone's right to build a family. That's why we're launching our most inclusive and comprehensive family building benefits package yet.
The package recognises the complexities of building a family and aims to remove financial barriers associated with fertility treatment and family building options, by providing financial support and a global minimum standard of 26-weeks of paid parental leave. We'll offer support for fertility treatments, surrogacy programmes, adoption, egg freezing, counselling and related services, as well as paid leave for fertility treatment and adoption procedures.
Ferring Project Family At Ferring, we believe in everyone's right to a family and we commit to building families of every shape and size.
Millions of people around the world are unable to access the care, treatment and support they need to build a family. We want to change that.
We are addressing some of the greatest challenges in reproductive medicine and maternal health through our research and development programmes.
Learn more about our #FamilyProject Commitment Driven by its entrepreneurial spirit and enabled by a decentralised organisational setup, Ferring will harness its world-class competencies in science and business with other innovative technologies to create solutions for patients and doctors.
By developing an understanding of people's needs, we will deliver personalised healthcare solutions, integrating pharmaceutical products with diagnostics, data, devices, education and support services to optimise health outcomes.
Ferring will be the world-leading, most trusted healthcare company in reproductive medicine and maternal health, and a leader in specialty areas within gastroenterology and urology. Each of us at Ferring will contribute to providing innovative solutions to help people live better lives. We will devote significant research and development investment to new therapeutics, life cycle management and next generation healthcare solutions.
As a privately owned, specialty healthcare company that operates globally, Ferring will grow revenues at a rate that is 50% faster than the industry average. We will strive for efficiencies in our business and create flexibility to invest in opportunities to build our future.
We are, and continue to be, part of a transparent and aligned company. We strive to best address the needs of patients, stakeholders and customers by collaborating across functions, experimenting and sharing our practices, and continuously learning. We are always guided by the Ferring Philosophy. You can take the first step! Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!
