The Company:
RSGx are an established management and engineering consultancy that have a portfolio of projects across the Infrastructure, Mining, Oil & Gas and Telecommunication sectors. With multidisciplinary capabilities in design, construction, commissioning, operations and maintenance RSGx provide services to a wide range of clients both nationally and internationally.
Responsibilities: Provide comprehensive administrative support to the Project Manager. Tender liaison & processing/ contract review/ negotiation/ departure schedules, finalising the contract/ issuing the PO. Managing subcontractor/ supplier compliance with the contract terms (downstream change registers, notifications, assessments). Manage and administer contracts throughout their lifecycle. Upstream and Downstream. Drafting communications, notices, preparation and quantification of Claims / Variations incl Proposals, Delays and Disruptions. Prepare Payment Claims, Payment Certificates, monitor timely payment and cashflow Prepare and maintain project documentation, including updating of registers, and internal /external reports (the paper trail). Ensure compliance with contractual terms and conditions. Facilitate communication between project teams, clients, and stakeholders. Collaborate with internal departments to ensure seamless project execution. Serve as a point of contact for contractual queries and issues. Coordinate commercial meetings, including preparing agendas and minutes as and when required. Commercial handovers (i.e. flow diagrams, templates, registers, Rights & Obligations) set-up for success. Work in with and coordinate scheduling and monitoring of project activities in collaboration with the Project Manager and Project Controls. Identify and assess project risks, implement mitigation strategies. Ensure project and contract activities comply with relevant regulations and standards. Implement effective cost control measures to ensure projects remain within budget constraints. Collaborate with the project team to obtain competitive pricing for materials and services. Prepare regular financial reports for project stakeholders, highlighting cost performance and forecasts. Assist in the preparation of final accounts and financial closeout of projects. Requirements: 3-5 years' experience in contract administration, contract management, or a similar role, with a proven track record of managing contract lifecycles. Demonstrated experience using project management systems and software Excellent written English skills Proven experience in the construction industry. High level of attention to detail, ensuring contracts, variations, payment claims, and other communications are accurate, compliant, and error-free. Strong time management skills, with the ability to prioritise tasks, meet deadlines, and manage urgent contract-related issues. Technologically savvy with accurate data entry skills. Experience with Procore, and Power BI is not essential but highly valued.
If successful, you will find yourself working within an experienced, energetic, and collaborative team environment, with a great focus on stability, and career development. You will be part of a team providing the full range of Electrical solutions.
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