We are looking for: Document/ LPT/ Warranty Administrator (System Analyst)Location: Bayan Lepas, Penang.(Pelican)What this job involves:Manage Document/ LPT/ Warranty TrackerDeveloping and implementing document control procedures and systems.Managing the creation, revision, distribution, and archiving of documents.Ensuring documents are accurately labelled, indexed, and stored for easy retrieval.Collaborating with internal teams to establish document control standards and protocols.Conducting regular audits to verify document accuracy, completeness, and compliance.Monitoring document lifecycle and implementing version control processes.Maintaining document databases and ensuring data integrity and security.Assisting in the preparation and submission of documents for regulatory approvals.Providing training and support to employees on document control processes and systems.Performing other ad hoc tasksAs an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks.Part of your mandate is to contribute to the monthly management report for our clients.Likewise, you'll work closely with admin personnel in processing invoices as well as assisting engineering department team to manage HR related items such as badging and new hire integration trainings etc.Likewise, you'll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures.Ensuring workplace safety is also within your scope.To do this, you'll actively participate in health and safety reviews and identify potential risks.You'll also participate in emergency evacuation procedures as needed.Location: On-site –Bayan Lepas, MalaysiaJLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.We take our responsibility to protect the personal information provided to us seriously.Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process.We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.We will then delete it safely and securely.
