EOI: Business Unit Sales Coordinator (BUSC)
Job ID: 195260
Posted: 25-Nov-2024
Role type: Full-time
Areas of Interest:
Location(s):
EOI: Expression Of Interest (Generating Talent Pipeline for future or potential hiring, only shortlisted applicants will be notified)Company OverviewCBRE Global Workplace Solutions (GWS) is a leading global provider of integrated facilities and corporate real estate management. The 'GWS | Local' business serves many single-asset and localized portfolio clients across the globe. We deliver locally led solutions powered by operational and service excellence, deep expertise in the self-delivery of technical and hard services, and the highest standards of client care.
Job SummaryA Business Unit Sales Coordinator provides sales support to the Business Unit (BU). It is an integral multifunctional role, and works closely with the Business Development Manager (BDM), Business Unit Leader (BUL), and Bid Manager. The BUSC works across the steps of the sales process, especially the Request for Information (RFI) and Request for Proposal (RFP) stage, assisting in the writing and production of bespoke and winning proposals. 80% of a BUSC's time is spent on sales activities and 20% on operational activities, supporting the Business Unit Leader.
Essential Duties and ResponsibilitiesAttracting ClientsAssist with preparation of materials for client events, prospective client meetings, and presentations.
Create information packs on prospective clients by conducting desktop research and due diligence.
Work with the BDM, BUL, and Bid Manager to organise (and where necessary, attend) client events, industry events, and networking events.
RFI and RFP ProcessComplete requests for information (RFI) questionnaires as requested and keep the Business Development Manager fully updated on progress.
Work closely with the BDM, with support from the Bid Manager to manage and run the organisation of the proposal process from initiation to submission, including:
Supporting creation of kick-off decks, responsibility matrix, and helping communicate key deadlines and deliverables to the team.
Supporting win theme development.
Response planning and structuring, and writing responses to proposal questions.
Liaising with subcontractors to request quotes.
Ensuring final documents are of the highest quality through creativity, design, editing, and proofreading.
Help prepare site visit, presentation, and workshop materials.
Updating the bid tracker.
Knowledge and ProcessPrepare and maintain professional profiles, account profiles, and case studies for the Business Unit knowledge library, working proactively with the Bid Manager to maintain and update the Business Unit knowledge library.
Proactively stay up to date with CBRE, industry knowledge, and innovations, sharing this information with your team and allowing this knowledge to filter into bid responses.
Business Unit SupportProviding general administrative support to the Business Unit Leader / Business Unit.
Preparing and issuing reports for both internal and external stakeholders.
Organising/ coordinating team and contract review meetings.
Maintenance of Business Unit Leader diary if/where required.
When required, attending meetings to take notes or minutes and ensure follow-up action is undertaken.
Dealing with frequent queries from site-based CBRE staff and clients.
Working in collaboration with the business unit management team, supporting key initiatives.
Developing systems and procedures to improve the overall efficiency of the Business Unit.
Qualifications and ExperienceTo perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: High school diploma or general education degree (GED) required including English and Mathematics.
Experience: This is a junior position with 1-2 years of work experience.
Key Skills and CharacteristicsCommunication:Excellent written and verbal communication skills with strong organisational skills. Ability to provide efficient, timely, reliable, and courteous service to customers, managing multiple deadlines across multiple stakeholders.
Reasoning:Ability to comprehend, analyse, and interpret documents.
Financial:Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts financial analysis.
Technology/systems:Excellent Microsoft 360 skills – primarily Microsoft Word and PowerPoint. SharePoint, InDesign, SmartSheet, and Salesforce are beneficial.
General:The role is suited for someone who enjoys working in a fast-paced team, has a creative mindset, enjoys writing, is proactive, inquisitive, organised, and can multitask and prioritise. It requires strong organisation and administration skills, and the ability to work under pressure and to demanding deadlines.
CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
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