The Executive Assistant role is responsible forremotelysupporting 2 C-Suite Level Executives based in Australia by being their central point of contact. A high level of organisation and professionalism are used to manage schedules, coordinate meetings and travel, handle communications, and organise documents.
Job Responsibilities:
Provide timely, effective diary management by prioritising and organising meetings plus personal items with internal and external stakeholders
Attendance at selected meetings. Includes preparation of agenda, minutes and monitoring of action points arising from these meetings
Support manager to deliver clear communication and actions to the Support Office
Organising catering, beverages and greeting visitors as required
Preparing reports, correspondence, internal communications and presentations which will include compilation and research, statistics, agenda papers etc
Manage DPE library requirements
Promote the DPE values
Arrange accommodation, events, hospitality and travel arrangements
Attend to correspondence as directed. Includes drafting communications both formal and e-mail from brief verbal instructions
Liaising with corporate travel agent to progress travel bookings as directed. Assisting with other requirements for travel as required
Provide administration support as and when needed (e.g. general filing, photocopying, word processing, binding)
Requirements:
Relevant certificate/diploma/degree or demonstrated experience (minimum 4 years) as an Executive Assistant (or similar) to C-Level or other senior management position within an ASX listed business.
Exceptional communication and interpersonal skills
Strong leadership abilities
Energetic, determined, and accountable, with a sense of urgency
Proficient in MS Office Suite, including Word, Excel, PowerPoint, and Outlook, with an emphasis on accuracy and presentation
Skilled in MS Teams and Zoom for virtual meetings
Expertise in diary management across different time zones and handling conflicting priorities
Ability to maintain professionalism and confidentiality at all times
Ability to work effectively within a team
Flexible schedule, willing to work irregular hours if needed
Highly organised with strong administrative skills, including priority setting and meeting deadlines
Effective oral and written communication, with excellent liaison and representation skills
Adaptable and quick to learn new tasks, accommodating change and challenges
Strong interpersonal skills with a commitment to excellence and continuous improvement
Capable of working independently in a fast-paced, multitasking environment with shifting priorities#J-18808-Ljbffr