A sizable private equity firm with businesses around the globe is urgently looking for an experienced Executive Assistant to join their expanding team.
Job DescriptionHeavy calendar maintenance; organize and arrange meetings; book conference rooms; greet and escort guests.
Answer phones, take accurate and detailed messages; sort and distribute mail.
Handle travel arrangements, domestic and international, and process expenses.
Manage a business plan through SalesForce and update distribution lists.
Prioritize own work based on established deadlines, manage time and make recommendations.
Alert Executive to pending deadlines and/or priorities that require attention.
Receive and screen phone calls and greet visitors. Exercise tact in dealing with callers and visitors.
Create letters, reports, memos, etc. Proofread for spelling, grammar, and layout, making appropriate changes.
Job RequirementsExperience working in Financial Services is preferred, but not required.
Ability to multi-task/prioritize and work under pressure. Manage time effectively, good attention to detail and organizational skills; ability to meet deadlines and set priorities for specific assignments.
Anticipate needs and/or potential problems; initiate steps to resolve issues. Ability to be resourceful and proactive in dealing with issues that may arise. Use judgment in dealing with sensitive issues. Display ability to think creatively and strategically on specific assignments. Respect for confidentiality.
Strong interpersonal skills. Work effectively and efficiently independently and in a team. Interact collaboratively with superiors and colleagues.
Comfortable with research databases for investor research.
Advanced proficiency in Excel; formulas; count, sum functions, comfortable with conditional formatting and formulas, is required.
Proficiency in MS Word, PowerPoint, Outlook is required.
Flexibility for overtime with little or no advanced notice is required.#J-18808-Ljbffr