Be part of a visionary team in Xtractify, a startup that's turning RM 2 million in funding into groundbreaking Generative AI solutions, committed to work-life balance, and offering company shares based on your outstanding performance!Job DescriptionWe are seeking a highly organized, proactive and emotionally intelligent Executive Assistant to provide comprehensive administrative support our CEO.
The ideal candidate will act as a trusted partner, managing daily schedules, coordinating meetings, ensuring smooth daily operations, enabling the CEO to focus on strategic priorities.
This is a dynamic role that requires excellent communication skills, discretion, and the ability to juggle multiple priorities efficiently.The RoleResponsibilities: Provide comprehensive administrative support to CEO, including managing calendars, scheduling appointments, coordinating meetings and arranging travel.Prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.Provide support on various ad hoc and administrative tasks such as preparing presentations, reports, tender, and other documents as needed.Gain a comprehensive understanding of daily activities within the company and act as liaison between CEO and internal/external stakeholders, ensuring clear communication.Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions.Ideal ProfileRequirements:Highly organized, detail-oriented, and able to work independently with minimal oversight.Able to multitask in a fast-paced, deadline driven environment.Strong organizational and time management skills with the ability to prioritize effectively.Excellent verbal and written communication skills.Ability to build and maintain professional relationships.Proactive approach to work and a willingness to take on new challenges.Previous experience in an executive assistant or administrative support role (preferred but not required for fresh graduates).High emotional intelligence (EQ) to effectively manage interactions, handle feedback, and fostering positive relationships.Flexibility to work after hours or outside regular business hours when needed.Valid driver's license.What's on Offer?Attractive compensation packageA role that offers a breadth of learning opportunitiesOpening within a company with a solid track record of success