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As an Executive in the Group Procurement Office (GPO), you will play a key role in supporting the Assistant Manager/Manager in overseeing the end-to-end sourcing process.
Your duties will include managing supplier relationships, coordinating with various departments to understand their needs in preparing tender documents, and ensuring compliance with company policies and procedures.
Your background in Quantity Surveying, Construction Management, Building Surveying, or similar disciplines will be valuable in managing cost optimization, supplier performance, and risk assessments across the supply chain.
Key Responsibilities• Serve as the primary contact for vendors, addressing any issues arising from the E-Procurement system (Ariba).
• Support the preparation and issuance of tender packages, ensuring that the RFT (Request for Tender) checklist is updated and all required returnable documents are properly included and complete.
• Assist vendors with queries or clarifications during the tender submission period and track bid submissions, ensuring all vendors adhere to deadlines and comply with tender requirements.
• Compile data into evaluation templates, ensuring all criteria are met and decisions are thoroughly documented.
• Assist in awarding the tender to the selected vendor, ensuring all necessary approvals are obtained prior to contract signing.
• Perform research to identify potential suppliers, analyzing market trends, prices, and the capabilities of vendors.
• Maintain continuous communication with suppliers to address any issues or concerns, fostering a positive and productive long-term relationship.
• Comply with all matters pertaining to Quality, Safety & Health, and Environment related to the job scope and workplace as required by the Company.
• Any other duties assigned by Management.
Qualifications• Candidates must possess a Bachelor's degree or Diploma in Quantity Surveying, Construction Management, Building Surveying, or similar disciplines.
• Candidates with 2 to 5 years of relevant experience are preferred.
• Understanding of Procurement Processes: Knowledge of procurement best practices, including supplier selection, tendering, contract management, and negotiations.
• Supplier Relationship Management: Ability to build and maintain long-term relationships with suppliers, ensuring they meet quality standards, deliver on time, and offer competitive prices.
• Supplier Performance Evaluation: Regular assessment of supplier performance based on quality, delivery, and service, ensuring continuous improvement.
Skills & Abilities• Strong interpersonal skills with a solutions-driven approach in managing cross-functional stakeholders and coordinating efforts effectively.
• Good analytical, communication, and problem-solving skills, with the ability to analyze data, communicate clearly with stakeholders, and find solutions to challenges.
• Ability to multitask by managing competing priorities, deadlines, and stakeholders.
• Proficient in MS Office, particularly Excel for data analysis and reporting.
• Knowledge of procurement software and systems (e.g., Ariba, SAP) is an added advantage.
Expected Minimum Years of Experience2 - 5 years of relevant experience.#J-18808-Ljbffr