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Executive - Human ResourcesLocation: Petaling Jaya
OUR MISSION: BEAUTY INNOVATIONS FOR A BETTER WORLD
We believe beauty inspires hope and empowers happiness, contributing to a world of wellness and a lifetime of fulfilment for all things living. Since our founding, we have expanded the possibilities of beauty through innovations to discover and create new value. With the power of beauty, we strive to create a better, more sustainable world for all.
POSITION SUMMARY
You are a dynamic and proactive HR professional with a keen interest in handling full spectrum of human resources activities. You have the ability to efficiently manage end-to-end HR operations and payroll function of the Company. You are adept at communicating effectively with various stakeholders and can provide insightful recommendations to enhance HR processes. You are responsible for fostering a positive work environment and ensuring the seamless execution of HR initiatives.
KEY RESPONSIBILITIES
Recruitment
Coordinate, negotiate, and liaise with employment and advertising agents regarding service fees, advertisement recruitment, and interview schedules
Assist in sourcing, shortlisting, and arranging interviews
Training & Development
Plan, develop, and conduct induction/orientation programs for new employees, including the presentation of the Shiseido story
Coordinate and liaise with external consultants to arrange training schedules based on employees' needs
Evaluate the effectiveness of training programs through feedback from employees
Employee Relations
Address employees' grievances and complaints, handling all employee relations matters such as discipline and counselling sessions
Draft HR letters including show-cause, warning, and documentation for domestic inquiry (DI) execution
Foster a positive and inclusive work environment through proactive employee engagement initiatives
HR Administration
Maintain and update employee personal databases and records
Review, update, and maintain proper filing of insurance policies, company panel doctors, HR forms, and training schedules
Assist in reviewing and updating HR policies and procedures, the Employee Handbook, and employees' terms and conditions of employment
Monitor and ensure compliance with HR policies and procedures
Prepare annual and monthly headcount reports and update the organization chart
Assist in reviewing, managing, and tracking employee benefits, and collating market/competitor information for proposal preparation
Payroll processing (overall Company)
Review and validate payroll data to ensure accuracy
Work with respective departments and payroll vendor to ensure accurate and timely payroll processing, including payment to employee, payroll reconciliation, General Ledger posting etc.
Office Administration
Handle office administration tasks such as keeping the office tidy and organized
Process payments to HR and Admin vendors by issuing purchase orders (POs) and handling invoice processing
Other measures of success but are not limited to:
Increase of recruitment efficiency (conversion rate, placement rate, cost / hire etc.)
All communication reflects company's standards
All deadlines are met
All matters dealt with quickly and professionally
All procedures and policies adhered to
KNOWLEDGE, SKILLS, AND EXPERIENCE
Bachelor's degree in Human Resources, Business Administration, or a related field
3 years of relevant HR experience. Experience working in FMCG / Retail industry will be added advantage
Solid understanding of labour laws and regulations
Excellent organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines
Proficiency in HR software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to maintain confidentiality and handle sensitive information with discretion
Proactive and results-oriented with a positive attitude
Adaptability and willingness to embrace change#J-18808-Ljbffr