Purchasing, Procurement & Inventory (Manufacturing, Transport & Logistics)
Full time
We are Malayan Flour Mills Berhad, an established billions ringgit public listed food manufacturing company. We aspire to be a leading food manufacturing enterprise in the region and have also diversified our business from flour milling to the sale of raw materials and integrated poultry business. Our integrated poultry business includes the breeding and sale of day-old chicks, broiler and breeder farming, processing and sale of poultry products and feeds milling. With over 50 years of experience and a workforce of over 2600 in Malaysia and Vietnam, as part of our expansion plans we are seeking the right talents to be part of our winning team.
Job DescriptionPlan, source, negotiate and purchase raw materials at the most preferable timing, deal terms and best price for the organization's needs whilst being compliant to the organization's guiding principles and government regulations.
Responsibilities:
Actively monitor the business demand requirements to devise a plan to replenish the inventory stock, source the most feasible supplier and conclude purchases with the most favourable supplier for the business.
Constantly source, compile, negotiate and evaluate the prices, specifications and terms of the products and support provided by the suppliers to compare and ascertain the most favourable supplier is available when products and services are required.
Monitor and analyse the commodities and products market trend as well as factors affecting the price movement (e.g. weather conditions, etc.) for decision making to especially for strategic purchases that will influence the cost of raw materials.
Review and ensure timely update of the cost component of the products to ensure they are accurately reflected to identify cost optimisation opportunities.
Adhere to the standard operating procedures (SOP) when issuing a purchase order (PO) when planning the purchase to ensure timely delivery of the materials procured in order to avoid any operational disruptions.
Monitor vessel and shipment movement to ensure timely arrival of items ordered, taking into consideration environmental factors (e.g. tide at the jetty) to ensure no (or minimal) delays in the delivery of the materials at the plant.
Communicate and cascade to the receiving team at the plant to ensure there is a comprehensive list of expected items including item specification, quantity, quality and other parameters, to ensure items delivered are as per expectation.
In the event of uncontrollable delays, undertake the responsibility to troubleshoot and determine feasible alternatives through collaborating with freight handlers, logistics providers, suppliers, etc. to propose possible solutions while mitigating the risk of delays.
Ensure that any unfulfilled delivery of procured items are reconciled with the supplier, damages are claimed through insurance and if any conditions that are unmet are claimed or compensated accordingly to our organization. Compile the documentation required to process the necessary compensation and negotiate the most favourable outcome for the organization.
Coordinate with relevant parties (e.g. suppliers, transporters, shipping agents, forwarding agents, banks) for timely, efficient and effective operation processes including deliveries, customs documentation etc.
Process indent and local shipping documents, delivery, and unloading of goods to ensure the timely arrival of procured items at the plant for processing.
Process indent and local shipping documents for payment and perform the required matching of invoices with purchase orders and submit to the accounts team in a timely manner to ensure the payments are processed within trading terms agreed with the suppliers.
Obtain the necessary import license and permit, product registrations and relevant licensing is available to ensure compliance with regulatory requirements while also ensuring timely delivery of the items procured. Understand the regulatory requirements and ensure all necessary documentation are in order to ensure seamless delivery of the items.
Consolidate the required documents for machinery and items that are eligible for tax incentives by the government to be filed with the relevant authorities to be processed within the timeline and conditions provided.
Perform any other tasks and assignments as directed by the management from time to time.
QualificationsBachelor's Degree in Business, Procurement, Economics, Trading or equivalent.
3 – 5 years of working experience in purchasing or relevant fields.
Additional InformationWinner of HR Asia Best Company to Work For in Asia for 6 consecutive years in2023, 2022, 2021, 2020, 2019 & 2018
Winner of HR Asia Most Caring Company Award for 5 consecutive years in2023, 2022, 2021, 2020 & 2019
Building the workforce of the future... today. We invite you to join our team!#J-18808-Ljbffr