Executive Secretary

Proven experience as PA or Secretary or similar administrative role.- At least 3 years working experienced.- Minimum Diploma in Secretarial Science/Executive Secretary or similar field.- Excellent organizational and time management skills.- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.- High integrity and confidentiality.- Outstanding communication and negotiation skills.- To provide secretarial support to the Executive Directors**.**:- Arrange monthly meetings and taking minutes of meeting called to order by ED.- Good follow-up on outstanding matters including issue reminder on matters brought up in meeting or as and when required.- Monitor and ensure proper filing for all documents, files and other important certificates under your charge.- Monitor various budgets under your focus and alert Directors on budget variances.- Ensures that all matters requiring follow-ups are initiated by the individuals. Alert Directors on non-compliance.- Coordinate meetings.- Screen, check and sort folders before forwarding to ED for signature / approval / information.- Performs all other scope of works and / or responsibilities which can vary, from time-to-time, as instructed by the ED.- Handle confidential documents ensuring they remain secured.- Assisting travel arrangements for executives.- Receive and screen phone calls and redirect the phone calls appropriately.- Performs all other duties other than the above when requested by the ED.**Salary**: RM2,500.00 - RM3,000.00 per month**Benefits**:- Opportunities for promotion- Professional developmentSchedule:- Fixed shift- Monday to FridaySupplemental pay types:- Overtime pay- Yearly bonus**Education**:- Diploma/Advanced Diploma (preferred)**Experience**:- Secretary: 3 years (preferred)**Language**:- Mandarin (required)