Duties and ResponsibilitiesReceive incoming callManage incoming & outgoing mails/parcels and make a recordMeeting and Training room booking management up to date & tidinessAttend to client request of ordering office suppliesConference call arrangement as requestManage the printer & fax toner replenishmentCourier service incoming and outgoing delivery account updateIssuance Name cards for clientClient PR/PO IssuanceGreat Visitor/Vendor and ensure they been briefed on the safety and given them a copy of safety bookletFollow up with JLL vendor InvoicesPerform EDIOthers Duties Includes1. Prepare monthly reportDownload Statement of Account from Celcom website Check Statement of Account and update SST 6% in Excel Update name for 200 phone lines Update monthly usage in excel file Prepare pivot table for EDI template Prepare EDI template Submit EDI report and post invoice in BMP system BPM system fill up some information before final submission Update entry and exit staff Celcom clear list record and cost center2. Email to Celcom SupportIDD & International roaming activation Data Plan activation Replacement, change and lost sim card Termination lines3. EDI – TM utilities, Training courses, Adecco, Courier services monthly invoices4. Update cost center, amount tally with invoice and correct SST code5. Submit EDI report and post invoice in BPM system6. BPM system fill up some information before final submission7. Pantry items/Stationery/Electrical ItemsCheck stock Request quotation from vendor Prepare order list Raise POR in JLL template Received goods and ensure all in order as per in the PO Distribute stationery request8. Name Card RequestPrepare staff details and request artwork from vendor Finalize name card artwork Prepare POR in JLL template Receive name cards and distribute to respective person9. Courier managementCall to pick up arrangement Ensure dispatch pack the parcels/documents with consignment note Prepare Performa invoice for International Parcels All CN must be file together with the outgoing list10. Soft service managementHandle multiple soft services vendors to ensure all services done on time as required, this include soft followup on invoices.Location: On-site –Kuala Lumpur, MalaysiaJLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
