Bookkeeping & Small Practice Accounting (Accounting)
Full time
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Young, energetic and fun learning organization!
Strategic location ~within walking distance to MRT and KL Monorail!
Birthday & Anniversary leave
Optical, Dental & Wellness Benefit provided
Job Description
Payroll Support
Prepare spreadsheet with hours, job numbers, and position titles allocation to payroll within prescribed timeframes.
Ensure timesheets and job paperwork match.
Review Payroll reports to ensure accuracy against information provided.
Escalate discrepancies to Payroll and Project Supervisor/Line manager.
Respond to enquiries from employees, Operations, and Payroll.
Investigate and follow up all variances appropriately.
Procurement and Accounts Payable
Raise and close job and PO numbers as required.
Approve AP invoices ensuring goods/services were received.
Maintain job and PO register monitoring PO's available funds.
Monitor progress and anticipated completion date for all jobs related to the project.
Reconcile open job and PO's report ensuring AP invoices were allocated accordingly.
Investigate and follow up all variances appropriately.
Ensure procurement services are in line with divisional requirements, policies, and procedures.
Follow up approved PO's whereinvoices have not been received.
Accounts Receivable
Process and record financial transactions for projects, including invoicing and payment of accounts.
Ensure accounts receivable/invoicing processes are efficiently and effectively undertaken.
Prepare information for inclusion into the specified reports, ensuring information is correct, prepared to the agreed format and structure and completed within the given timeframe.
Complete cost to invoice reconciliation for the contracts that are based on a pass-through arrangement.
Ensure information management systems are developed, implemented, and utilized.
Store and file information promptly and readily retrievable when required, with the security of confidential or sensitive material assured.
Keep relevant Business Unit Managers aware of problem debts or as appropriate.
Raise and finalize all AR invoices.
Investigate and follow up all variances appropriately.
Data Management, Administration and Reporting
Input data into finance/payroll system and ensure accuracy.
Gather and present information in a timely manner, ensuring accuracy is maintained and presented in a format appropriate to the purpose.
Ensure written documentation is produced accurately, in the agreed format and in a timely manner.
Maintain Payroll and System Issues Registers.
Prepare required information for the auditors to assist with the annual audit/review process.
Job Requirements
Bachelor's degree in finance, Accounting, Business Administration, or a related field preferred.
Minimum of 2 years of experience in finance or other related roles.
Preferable experience in Project billing/accounting.
Proficient PC skills including MS Word, Excel, and Outlook.
Good mathematical knowledge.
Good time management and organizational skills to meet deadlines.
Effective communication skills – written and spoken.
Good Customer Service – ensure queries are responded to promptly and accurately.#J-18808-Ljbffr